Description
AppleOne is proud to present:
An international law firm specializing in international business law is seeking an experienced and highly skilled Litigation Secretary. This role is available on a Temporary-to-Hire or Direct Hire basis and is open to both Full-Time and Part-Time candidates.
The position will begin with an initial 30-day in-office training period, after which it will transition to a fully remote arrangement.
Key Responsibilities
Litigation Support: Provide comprehensive support to three (3) attorneys across all phases of litigation, including drafting, formatting, proofreading, and finalizing legal documents (pleadings, motions, discovery, etc.).
Complex Calendaring: Manage and maintain three attorney schedules, ensuring accurate tracking of critical deadlines, court appearances, depositions, and hearings using precise calendaring systems.
Document Management & Filing: Oversee case file organization, document management, and routine correspondence.
E-Filing Mastery: Handle the electronic filing of legal documents with state and federal courts, strictly ensuring compliance with all specific court rules and deadlines.
Advanced Document Preparation: Prepare and finalize professional legal documents, including the proficient generation of Tables of Contents (TOC) and Tables of Authorities (TOA).
Administrative & Client Support: Serve as a professional point of contact for clients, coordinate attorney travel, schedule meetings, and assist with preparations for trials, hearings, and depositions.
Case Progress Tracking: Proactively monitor case status, maintain detailed case files, and ensure all firm and court deadlines are met.
Required Qualifications
Experience: Minimum of five (5) years of recent experience as a Litigation Secretary or in a similar legal administrative role, with a strong emphasis on litigation support, calendaring, and state/federal court e-filing.
Stability: Demonstrated record of good work stability is required for this role
Skills:
Proven ability to manage a high-volume legal desk and provide support for multiple attorneys simultaneously.
Exceptional organizational skills, with a proven ability to manage competing priorities and meet tight deadlines efficiently.
Superior written and verbal communication skills, coupled with meticulous attention to detail.
Technology Proficiency: Strong command of legal software (e.g., iManage, Clio, Litera, PACER, ECF, or similar) and advanced proficiency in the Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat Pro.
Solid understanding of legal terminology, court processes, and compliance requirements for pleadings, discovery, and court forms.
Successful completion of a background check and professional references is required.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#1001
Experienced (Non-Manager)