Description
AppleOne is proud to present:
We are a growing construction firm specializing in e.g., commercial/residential/industrial projects. We value high organization, clear communication, and strong back-office operations as the foundation for our site teams’ success.
Role Overview:
As our Construction Office Manager, you will ensure that our office operations, bookkeeping, vendor and subcontractor administration, and overall project office support run smoothly and efficiently. You’ll be the point person connecting field operations, senior leadership, vendors/subcontractors, and professional services (accounting/HR) via QuickBooks Online and other systems.
Core Responsibilities:
Manage day-to-day office operations: incoming calls, emails, vendor/subcontractor communications, supply/inventory management.
Oversee full cycle bookkeeping and accounting tasks using QuickBooks Online: accounts payable, accounts receivable, invoicing, check runs, bank reconciliations, month-end close.
Process subcontractor/vendor invoices, ensure lien waivers/insurance certificates are collected, coordinate with job site/project managers to validate job costs and budget tracking.
Maintain project job files: contracts, change orders, insurance documents, permits, and compliance records.
Coordinate with HR: onboarding new hires, tracking timecards/PTO, assisting payroll (either directly or via payroll vendor), maintaining employee records.
Liaise with senior management and external accounting/CPA firm for reporting, audits, and financial transparency.
Generate and maintain various reports: job cost summaries, AR/AP aging, budget variance, and project status.
Support field teams: schedule meetings, track project milestones, coordinate with production teams and management to communicate issues or updates.
Drive improvements in office procedures and systems to enhance efficiency and support growth.
Qualifications and Skills:
Minimum 3 + years of office management or administrative leadership experience within the construction industry (or closely related).
Proficient with QuickBooks Online—hands-on experience managing bookkeeping, invoicing, vendor payments, reconciliations.
Strong familiarity with accounts payable/receivable processes, bank reconciliations, vendor/subcontractor management.
Solid organizational skills and attention to detail; able to balance multiple priorities in a fast-paced environment.
Excellent verbal and written communication skills; capable of engaging with field staff, vendors, senior leadership, and accounting professionals.
Proficiency in Microsoft Office (especially Excel), and comfortable with digital filing systems and basic project tracking tools.
Familiarity with construction project documentation, subcontractor compliance (insurance, lien waivers), and job cost tracking preferred.
High integrity, reliable, and able to work fairly independently with minimal supervision.
Associate or Bachelor’s degree in Business Administration, Accounting, Construction Management, or related field is a plus.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Manager (Manager/Supervisor of Staff)