Description
AppleOne is proud to present:
We are seeking a highly skilled, dependable Administrative Assistant to support a busy office during tax season. This is an excellent opportunity for someone who thrives in a fast-paced environment, has exceptional administrative skills, and can confidently step into a role with minimal training and hit the ground running.
Responsibilities:
• Answer and route heavy incoming phone calls; determine true emergencies vs. general inquiries
• Serve as a professional and proactive gatekeeper when callers request access to the owner
• Perform daily administrative tasks including filing, scanning, and document organization
• Utilize Adobe Suite (not just Acrobat), Microsoft Office, Google Suite, Zoom, and scanning programs
• Review email communications with confidentiality and attention to detail
• Provide excellent customer service, even under pressure
• Adapt attire from business casual to more formal business wear on days with onsite customers
What We’re Looking For:
• Required: Strong proficiency in Adobe Suite (Photoshop, Illustrator, etc. — must be able to provide examples of past use)
• Proficiency in Microsoft Office, Google Suite, Zoom, and general scanning software
• Ability to work independently with limited to no training
• Excellent phone etiquette, strong judgment, and the ability to manage fast-paced, high-volume phone lines
• Strong customer service background and tough skin when dealing with demanding callers or clients
• Highly organized, discreet, and able to prioritize effectively
• Tax experience is not required, but helpful
Schedule & Pay
• 21–30 hours per week
• Monday–Thursday schedule
• $18 per hour
• Flexible work-life balance, occasional schedule accommodations allowed (e.g., school pickups)
Why This Opportunity Stands Out
• Supportive, flexible work environment
• Opportunity to join during a high-impact season
• A role where your efficiency and professionalism make an immediate difference
If this sounds like the perfect fit, apply today! We’re looking for someone ready to start strong and make an impact!
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#8824
Experienced (Non-Manager)