Description
MILITARY VETERANS
AppleOne is proud to present:
We are seeking a proactive and detail-oriented Administrative Assistant to provide exceptional customer service and administrative support in a legal environment. The ideal candidate will assist law partners, paralegals, and legal administrative assistants with various tasks while maintaining professionalism and ensuring the smooth operation of day-to-day activities within the firm.
Responsibilities:
Provide a professional and welcoming environment for all visitors, clients, and staff members.
Schedule meeting rooms, ensuring necessary supplies and equipment (e.g., video conferencing) are available before client meetings.
Answer all incoming calls with professionalism and in accordance with firm phone etiquette.
Participate in firm events and community service initiatives.
Perform clerical and administrative assistant duties, including document preparation, file management, and scheduling appointments.
Draft legal documents and correspondence from dictated or draft text.
Assist in managing attorney calendars and meeting deadlines.
Ensure cleanliness and organization of workspaces and firm lobby.
Order supplies, maintain the supply room, and perform light housekeeping and hospitality tasks (e.g., coffee, water, food orders).
Build relationships with clients and employees, ensuring an understanding of firm culture, key personnel, and procedures.
Serve as a concierge to guests, staff, and clients, providing information about the surrounding area and maintaining security procedures.
Perform additional duties as assigned by the Site Manager/Supervisor.
Requirements:
High school diploma required; an Associate’s or Bachelor’s degree is preferred.
A year of related business experience preferred, with a strong preference for administrative experience in a law firm or legal environment.
Proficiency in MS Office Suite (Word, Excel, PowerPoint).
Excellent customer service skills and strong attention to detail.
Ability to multitask and manage competing priorities effectively.
Strong organizational and communication skills.
A proactive attitude and willingness to assist wherever needed.
EEO/AA Employer/Vet/Disabled.
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#8820
Experienced (Non-Manager)