Description
Executive Assistant 3 LOM – Administration-FT-Days Req ID: 93972 Location: Los Alamitos, California Division: Medical Center Department: Administration-LOM Position Type: Full Time Salary Range Minimum: USD $63,800.00/Yr. Salary Range Maximum: USD $111,600.00/Yr. Who We Are UCI Health is the clinical enterprise of the University of California, Irvine, and the only academic health system based in Orange County. UCI Health is comprised of its main campus, UCI Medical Center , a 459-bed, acute care hospital in in Orange, Calif., four hospitals and affiliated physicians of the UCI Health Community Network in Orange and Los Angeles counties and ambulatory care centers across the region. Listed among America’s Best Hospitals by U.S. News & World Report for 23 consecutive years, UCI Medical Center provides tertiary and quaternary care and is home to Orange County’s only National Cancer Institute-designated comprehensive cancer center , high-risk perinatal/neonatal program and American College of Surgeons-verified Level I adult and Level II pediatric trauma center , gold level 1 geriatric emergency department and regional burn center . UCI Health serves a region of nearly 4 million people in Orange County, western Riverside County and southeast Los Angeles County. To learn more about UCI Health, visit www.ucihealth.org. Your Role on the Team Position Summary: Reporting directly to the Chief Nursing Officer, the Executive Assistant is responsible for a broad range of strategic and tactical high level executive administrative support activities and is expected to work with discretion and judgment in all aspects of the role. The incumbent manages a variety of special projects, some of which may have organizational impact. Responsibilities include, but are not limited to serving as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the CNO. Monitoring and responding to emails, scheduling and calendaring meetings; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. What It Takes to be Successful Total Compensation We offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits . Required Qualifications: Minimum of five years high level administrative experience at the Executive Level. Eight years of related experience managing large administrative projects with the know-how around prioritizing the projects and meeting all deadlines. Ability to analyze and manage budgets and make forecasts as required. Ability to manage and maintain complex calendars and schedules and navigate appointments. Ability to maintain a work pace appropriate to the workload. Must demonstrate customer service skills appropriate to the job. Excellent written and verbal communication skills in English. Very strong interpersonal skills to communicate effectively among diverse groups of people and the ability to build relationships with stakeholders across the health system, including staff, board and committee members, external partners and donors. Ability to work collaboratively and thrive in a fast-paced, rapidly changing and often political environment. Demonstrated excellent organizational skills and possess the ability to design, set up and manage internal processes and protocols. Strong project management skills including the ability to effectively manage multiple projects and tasks simultaneously. Proven ability to handle confidential information with discretion. Forward looking thinker, who actively seeks opportunities and proposes solutions. Strong organizational skills, detail-oriented. Demonstrated sound critical thinking and strong problem-solving skills. Demonstrated ability to work independently on projects, from conception to completion, and must be able to work under pressure. Strong skills in Microsoft Office (Outlook, Word, Excel, and Power Point) Ability to write succinct and accurate executive summaries for senior level audiences. Ability to draft correspondence on behalf of Chief Administrator and other executives. Must possess the skill, knowledge and ability essential to the successful performance of assigned duties. Must possess the skill, knowledge and ability essential to the successful performance of assigned duties Must demonstrate customer service skills appropriate to the job Excellent written and verbal communication skills in English Ability to maintain a work pace appropriate to the workload Ability to establish and maintain effective working relationships across the Health System Preferred Qualifications: Knowledge of University and medical center organizations, policies, procedures and forms Conditions of Employment: The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: Background Check and Live Scan Legal Right to Work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation Details of each policy may be reviewed by visiting the following page: https://hr.uci.edu/new-hire/conditions-of-employment.php Closing Statement: The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy . We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI’s Employee Experience Center (EEC) at eec@uci.edu or at (949) 824-0500, Monday – Friday from 8:30 a.m. – 5:00 p.m. Consideration for Work Authorization Sponsorship Must be able to provide proof of work authorization To apply, visit https://jobs.uci.edu/careers-home/jobs/93972 Copyright 2024 Jobelephant.com Inc. 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