Description
Date Opened: 11/4/2024 08:00:00 AM
Filing Deadline: 1/6/2025
Salary: $11,618.00 – $14,393.00/mo; $139,416.00 – $172,716.00/yr (based on a full-time 12-mo position)
Job Type: Open & Promotional (Dual)
Definition
Plans, organizes, and coordinates a college’s fiscal activities which involves the areas of accounting and financial reporting.
Typical Duties
Acts as custodian of and is responsible for the accounting of all funds generated at a college or allocated to a college.
Directs all accounting functions of a college store and other auxiliary operation units.
Controls and accounts for associated student financial operations and guides student officers in their responsibilities serving in an advisory capacity.
Determines availability of funds prior to approving expenditures utilizing the encumbrance procedure, accounts for departmental budgets, accumulates and reports basic payroll data, supervises the input of data to the budget and accounting enterprise system, and analyzes and reconciles data base information.
Directs and supervises the operations of a college’s business office staffed with professional, supervisory, technical accounting, and clerical staff; may supervise a payroll timekeeping and reporting unit, personnel unit, purchasing unit, and fiscal aspects of farm functions.
Plans, organizes, and supervises a college’s accounts payable and accounts receivable functions.
Participates in the implementation of new or improved financial and accounting enterprise management information systems that affect the assigned areas of responsibilities.
Develops and/or directs the preparation of periodic and special fiscal reports, statements, summaries, and projections.
Effectively utilizes integrated financial and accounting enterprise management information systems in the review and processing of accounting and financial data.
Recommends changes within the assigned organizational units and to procedures in order to ensure cost effective and timely accomplishment of goals and objectives.
Provides technical advice to college staff, managers, and administrators on areas such as accounting, budget maintenance, personnel and payroll, and purchasing.
Accounts for all class related departmental funds such as purchases for production accounts, student material fees, sales of services to the public, and admission sales for theatrical or athletic events.
Acts in a fiduciary capacity for scholarship grants of the United States government, the State of California, and trust funds of associations, companies, and individuals.
Acts in the capacity of an agent for the Los Angeles Community College District and the State of California for the purpose of collecting, accounting, securing, and transmitting fees paid by students and others; collects and disburses District funds from non-tax sources.
Responsible for college revolving fund and disburses funds incidental to sundry purchases within the framework of District policy.
Receives, secures, and accounts for funds deposited by employee organizations and special projects approved by the District.
Directs and/or assists in the preparation, implementation, monitoring, analysis, and control of the annual budget, as assigned.
May oversee the inventory management of a college.
May oversee the receiving function of a college.
May supervise college store operations.
Performs related duties as assigned.
Distinguishing Characteristics
A College Financial Administrator supervises and performs professional-level accounting and related fiscal activities at a college. The assigned organizational units include the business office, college store, and Associated Student Organization’s financial operations as well as additional areas such as a payroll timekeeping and reporting unit, personnel unit, purchasing unit, and fiscal aspects of the farm functions, and other functions.
A Supervising Accountant supervises assigned professional, supervisory, and clerical employees and applies a thorough knowledge of principles and practices of governmental accounting in analyzing and resolving complex operating problems, and is responsible for preparing the more difficult accounting statements and reports.
A Senior Accountant supervises the activities of a small unit engaged in processing accounting and other related documents, applies a working knowledge of principles and practices of accounting in resolving problems related to various accounts, and is responsible for preparing accounting statements and reports. Incumbents in the course of their work are responsible for identifying and reporting accounting process and system issues and contribute to the analysis and testing of system modifications and improvements under the guidance of a functional business systems analyst.
Supervision
General supervision is received from a classified administrator. Technical supervision is received from a District finance administrator or their designee. General supervision is exercised over assigned professional, supervisory, technical accounting, and clerical staff.
Class Qualifications
Knowledge of:
Principles, practices, procedures, and theories of accounting with an emphasis on governmental accounting, including GAAP
Accounting and fund accounting techniques
Budget, disbursement, auditing methods, and financial analysis
Accounting systems and fiscal management
Office practices, procedures, and management techniques
Operating units of a college
Federal, state, and local laws, ordinances, codes, regulations, and policies affecting accounting and financial systems
Purchasing methods related to college related functions
Finance and investments policies, regulations, and practices
Current trends and developments in accounting and financial related fields
Enterprise systems and software used in accounting and finance
Organization, functions, and inter-relationships of operating units of the District
Principles of supervision and training
Organization and management of records
Capabilities of computer software, systems, and hardware used in fiscal management
Ability to:
Plan, schedule, and coordinate a variety of accounting and financial related activities of a college
Develop controlling methods for college service functions and plan and coordinate auditing operations
Plan, organize, schedule, and direct the work of assigned staff
Review records and analyze and interpret complex accounting and financial data, draw conclusions, and make sound recommendations
Apply and interpret pertinent laws, rules, regulations, and policies related to accounting and financial systems
Provide leadership and technical assistance to others
Present complex and difficult technical information effectively both orally and in writing
Deal with novel and difficult problems
Effectively utilize integrated accounting and financial enterprise management information systems in the performance of duties
Prepare clear, comprehensive, and concise reports and accounting and financial statements
Consistently use and promote professional standards and practices related to assignments
Maintain a focus on details, quality, and precision in the performance of duties
Train others in accounting and financial practices and procedures
Organize work to meet critical deadlines
Evaluate work methods and performance
Establish and maintain effective and cooperative relationships with a diverse pool of District administration, staff and representatives of government agencies, and various private organizations
Learn specialized software applications used in accounting and financial systems
Travel to off-site meetings
Entrance Qualifications
Education and Experience:
A bachelor’s degree from a recognized college or university with a major in accounting, business administration, economics, finance, or a related field; OR a valid license to practice as a Certified Public Accounting in California.
AND
Four years of full-time, paid, professional level financial and accounting experience. Two years of the required experience must have been in a supervisory capacity. Experience in governmental accounting is desirable.
Special:
A valid Class ‘C’ California driver’s license.
Travel to locations throughout the District is required.
Benefits
- Medical and dental insurance and vision care plans are provided for employees and their dependents.
- A $50,000 life insurance policy is provided free of charge for each employee.
- New employees receive 12 full-pay days and 88 half-pay days of illness leave.
- 19 paid holidays per year.
- Vacation days accrue annually beginning at 10 days and increasing incrementally to 24 days depending on years of service with the District. Vacation days for management and confidential positions begin at 15, 20, or 24 days.
- Other paid time off includes: bereavement leave, personal necessity leave, court subpoena, and jury duty.
- Employees become members of the Public Employees Retirement System. Employees are also covered by Social Security.
- Employee Assistance Program
Selection Process
The examination process may consist of one or more parts which may include a training and experience evaluation, written test, performance test and/or oral interview.
Reasonable Accommodations
Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.
In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about their ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, they should always apply for a position and request reasonable accommodation at the appropriate time.
To apply, visit https://www.jobapscloud.com/LACCD/sup/bulpreview.asp?R1=24&R2=1121&R3=001
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