Executive Assistant

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Work Flexibility: Remote (preferably Pacific or Mountain time zone)

Shift: Monday – Friday, 8:00 AM – 5:00 PM, regular overtime

Travel: 20% (~8x per year)

Summary:

The Executive Assistant to the Vice President of Strategy provides comprehensive administrative support, including managing travel arrangements, visa processing, IT support, calendar management, and expense reports. The Executive Assistant also supports speaking engagements by assisting with materials and PowerPoint presentations, as well as procurement and purchase orders. Responsibilities extend to supporting the Strategy team with meeting agendas, communication, and material preparation for executive leadership meetings, while managing logistics such as travel, accommodations, and event contracts. Additionally, the role assists with strategic planning meetings, coordinating logistics, and providing support to the Enterprise Priority team with meeting arrangements. The Executive Assistant position involves liaising with executive assistants and maintaining strong relationships across teams, while learning about strategic planning processes and enterprise strategy initiatives.

What you will do:

• Provide comprehensive administrative support to the Vice President of Strategy, including managing travel arrangements (air, hotel, transportation), visa processing, and IT support for key meetings.
• Coordinate and reconcile expense reports, maintain the VP’s calendar, and assist with preparation of materials for speaking engagements, including PowerPoint presentations and event briefs.
• Execute procurement and purchase orders, including food and beverage orders, recognition gifts, and leveraging discounts for professional services.
• Support strategy team operations by managing meeting agendas, liaising with presenters, and organizing materials for executive meetings, ensuring all materials are updated and prepared for distribution.
• Manage logistics for various strategy-related meetings, including contracts with BCD Travel, hotel bookings, transportation, and event coordination.
• Plan and support strategic planning meetings, including online and in-person sessions, ensuring all materials are organized and assisting with presentations for executive meetings.
• Provide assistance to the Enterprise Priority team with meeting space arrangements, hotel contracts, meal planning, and coordination of restaurant contracts for Stryker sites.
• Build relationships with key stakeholders, liaise with executive assistants, and provide ad-hoc support to team members as needed, including handling contract issues and payment concerns for hotel services.

What you need:

Required:

• High School Diploma or equivalent
• 5+ years’ experience providing high-level administrative support, including calendar, expense, travel, and meeting/event planning
• Experience with Microsoft Office Suite technology, including complex document creation, spreadsheet creation, and presentation creation.

Preferred:

• Associate or bachelor’s degree

$36.48/hr. – $67.11/hr., plus bonus eligible + benefits. Actual minimum and maximum may vary based on location. Individual pay is based on skills, experience, and other relevant factors.

Health benefits include: Medical and prescription drug insurance, dental insurance, vision insurance, critical illness insurance, accident insurance, hospital indemnity insurance, personalized healthcare support, wellbeing program and tobacco cessation program. Financial benefits include: Health Savings Account (HSA), Flexible Spending Accounts (FSAs), 401(k) plan, Employee Stock Purchase Plan (ESPP), basic life and AD&D insurance, and short-term disability insurance. Stryker offers innovative products and services in MedSurg, Neurotechnology, Orthopaedics and Spine that help improve patient and healthcare outcomes. Alongside its customers around the world, Stryker impacts more than 150 million patients annually. Depending on customer requirements employees and new hires in sales and field roles that require access to customer accounts as a function of the job may be required to obtain various vaccinations as an essential function of their role.