Description
AppleOne is proud to present:
Logistics company is seeking a highly motivated and experienced Executive Administrative Assistant to provide comprehensive support to our executive team. The ideal candidate will be a proactive and organized professional with excellent communication and interpersonal skills.
Responsibilities:
Provide comprehensive administrative, secretarial, and clerical support to executive.
Compose and edit correspondence, including letters, memoranda, reports, and presentations.
Manage executive schedules, including diary management, meeting scheduling, appointment setting, and travel arrangements.
Act as the primary point of contact between related companies, executives, and internal/external clients.
Assist in budget consolidation processes.
Take dictation, transcribe minutes, and accurately enter data.
Produce reports, presentations, and briefs as needed.
Develop and maintain an efficient documentation and filing system.
Ensure confidentiality of all sensitive information.
Interpret and follow oral and written instructions with precision.
Work independently and efficiently with minimal supervision.
Maintain a high level of professionalism in all interactions.
Qualifications:
Associate’s Degree (Bachelor’s Degree preferred).
3+ years of experience as an Executive Administrative Assistant, Senior Executive Assistant, or in a similar high-level secretarial role.
Advanced proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, etc.) and other relevant software applications.
Bilingual Mandarin or Japanese is a plus
Excellent written and verbal communication skills, including strong grammar and proofreading abilities.
Exceptional organizational, time management, and multitasking skills.
Strong attention to detail and accuracy.
Ability to work independently and as part of a team.
Discretion and confidentiality are essential.
EEO/AA Employer/Vet/Disabled.
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#1001
Experienced (Non-Manager)