Description
Purchasing Agent Caltech Job Category: Fulltime Regular Exempt Overtime Eligible: Overtime Eligible Benefits Eligible: Benefit Based Caltech is a world-renowned science and engineering institute that marshals some of the world’s brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. Job Summary Caltech’s Center for Technology Management and Education (Caltech CTME) delivers executive and professional education services tailored to the needs of organizations leading in technology and engineering. We are committed to creating high-quality customized training programs for corporate clients and practical open-enrollment courses for individual learners. The Purchasing Agent will report to the Executive Director of Caltech’s Center for Technology Management and Education (Caltech CTME) and is a key member of the CTME group. The Purchasing Agent performs all tasks necessary in implementing purchasing activities in compliance with Caltech’s policies and procedures, to acquire goods and services for the CTME Department, and will provide general purchase order administration. Essential Job Duties Coordinate and process onboarding documentation for new instructors, including welcome letters, supplier registration, direct deposit setup, W-9 forms, and invoice templates. Provide guidance to instructors and suppliers on submission requirements to ensure compliance and prevent delays in Supplier Management processes. Collaborate with Supplier Management to complete supplier setup efficiently and accurately. Review instructor invoices for accuracy and completeness prior to submission to Accounts Payable, including verification of travel expense documentation and coordination with internal billing personnel. Submit verified invoices to Accounts Payable for processing, ensuring alignment with company standards and content validation requirements. Serve as a liaison for Accounts Payable by addressing inquiries regarding instructor invoices or services provided, ensuring swift issue resolution and process continuity. Basic Qualifications Bachelor’s degree or equivalent with at least 2 years of relevant work experience. Proficient in various software applications (word processing, spreadsheets, databases, email, networked server applications). Excellent organization, interpersonal, and written communication skills with a strong customer focus. Excellent negotiation, problem-solving, presentation, and leadership skills. Self-driven with the ability to work as part of a team or independently as an individual contributor. Required Documents Resume To be considered for this position please visit our web site and apply on line at the following link: https://hr.caltech.edu/work/job_openings We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-45cda567deaaca48be27260e736c8b18