Description
AppleOne is proud to present:
Executive Assistant – Temporary
We are searching for an Executive Assistant to add coverage for an employee going out on maternity leave.
This position will be a main point of contact for communication, scheduling, travel, and expenses, answering phones and emails, event coordination, and general day-to-day organization for several Principals and office events.
In addition to the responsibilities below, it’s important to note that there are two main projects that will need attention during this time. Licensure renewals for some of our employees and the company holiday party.
Responsibilities:
- Maintaining calendar for Principals as needed
- Managing and scheduling appointments and meetings
- Coordinating travel arrangements and expense reports
- Creating and updating documentation as needed
• Organizing files and programs appropriately
• Prioritizing and responding to emails and completing tasks in a timely manner
• Answering phone calls as needed
• Working on ad hoc projects and event coordination as assigned
• Maintaining comprehensive and accurate records and contacts
• Providing in office support for meetings and events
• Performing general administrative support as needed
• Attend Monday morning staffing meetings.
• Providing coverage support for team members as needed including but not limited to reception
QUALIFICATIONS:
• 3+ years supporting multiple senior executives
• Strong written and verbal communication skills and experience working with executives and clients
• Ability to effectively multi-task, and complete assignments in a timely manner
• Superior organizational skills
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#1017
Experienced (Non-Manager)