Associate Director of Admissions

Job Category: Fulltime Regular
Exempt Overtime Eligible: Exempt
Benefits Eligible: Benefit Based

Caltech is a world-renowned science and engineering institute that marshals some of the world’s brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

The Associate Director of Admissions is charged with overseeing and leading one or more broad work areas of the office and the associated programs that support the recruitment, selection, and enrollment of entering undergraduate classes at Caltech. The individual in this position is the primary person responsible for working alongside the Senior Associate Director of Admissions, Marketing, to play a crucial role in developing and executing communication strategies to engage prospective students and their families, school counselors, and community-based organizations. The Associate Director also serves as an Admissions Officer with territory responsibilities that include representing the Institute both on and off campus, giving information sessions, reading applicant files and participating fully in the selection of the new class.

The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday – Friday. Weekend and evening work hours will be required. Travel will be required to visit assigned international and national territories. Regular hours may vary due to needs of the College or division.

Essential Job Duties

Reporting directly to the Senior Associate Director of Undergraduate Admissions, the Associate Director of Admissions performs the following essential duties and responsibilities:

• Develop and execute comprehensive communications plans and communications calendar to support admissions goals with prospective undergraduate students.
• Craft and write compelling and persuasive content for various communication channels with a focus on the recruitment of brilliant STEM minds.
• Monitor and report on the performance of communications initiative, making data-driven adjustments as needed.
• Lead the Office’s Visitor Experience programs and initiatives.
• Responsible for recruiting, training, and supervising seasonal application readers during peak reading season.
• Maintains an efficient, collegial, and proactive work environment within the Office of Undergraduate Admissions and with collaborating departments.
• Serve as the second in command of the marketing and communications arm of the Undergraduate Admissions Office.
• Able to handle multiple tasks, meet deadlines, and work both independently and as a collaborative member of the Institute in support of the Institute’s strategic vision and the division’s annual goals with a high standard of integrity and ethics.
• Perform recruiting and admission functions for a designated national territory, including high school visits, correspondence, reading admission materials and rendering an admission decision, attending admission meetings, following up with admitted students, serving as a liaison with high school counselors, and counseling families and students on the admissions process.
• International travel may also be required.
• Represents the Office of Undergraduate Admissions with various constituents within Caltech.
• Coordinate special projects/tasks and provide assistance as assigned.

Basic Qualifications

• Bachelor’s degree or equivalent.
• A minimum of 5 years of experience in managing communications and marketing campaigns.
• Exceptional writing and editing skills, with a keen eye for detail.
• A valid driver’s license is required or equivalent means of reliable transportation to off-site meetings and events.

Preferred Qualifications

• Master’s degree is preferred.
• Experience in selective college admissions or higher education.
• Proficiency in using CRM systems, particularly Technolutions Slate.

Required Documents

• Resume.
• Cover Letter.

To be considered for this position please visit our web site and apply on line at the following link: https://hr.caltech.edu/work/job_openings

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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