Academic Records Specialist, Registrar’s Office (UPDATED)

To maintain academic support services that are qualitative, accurate, and above reproach in integrity. This position’s primary responsibilities include the transfer of credit input, evaluation of progress toward graduation, and qualitative maintenance of student records under the supervision of the Assistant Registrar. This requires active interaction with academic department chairs, other service departments, and program directors.

Work Location: Doheny Campus (Downtown Los Angeles)

Start Date: Immediately

Applications Deadline: Open until filled

Position Hourly Rate: $19.32

Hiring salary can be above the posted pay range if candidate’s qualifications are determined to be above the minimum requirements of the position description.

Duties and Responsibilities:

1. Ensures the accuracy, integrity, and security of all students’ registration academic records.
2. Assists with the evaluation of the transfer of credit and carry full responsibility for data input based on decisions regarding the articulation of transfer credit.
3. Assists with the evaluation of student progress toward graduation; honors calculations and graduation checks.
4. Assumes major responsibility for the upkeep and maintenance of the registration and academic records software system.
5. Downloads, prepares, and enters course information for the semester schedule.
6. Assists in the gathering and entering of data and production of reports, letters, and labels, as needed.
7. Assists with Cal Grant GPA for Cal Grant applicants (each January and February).
8. Assists with general office and receptionist duties, and provide general support services to students, faculty, and administrators, as assigned.
9. Coordinates the development and updating of the Registrar’s Office Procedures Manual.
10. Performs other duties as assigned.

Job Requirements:
Knowledge:

• Strong working knowledge of academic requirements within the higher education environment.
• Strong computer and word-processing, spreadsheet (i.e., MS Excel), database software application skills.
• Experience with Datatel Colleague Student System is desired.

Abilities and Skills:

• Effectively prioritize, organize and handle multiple tasks to meet established deadlines.
• Exercise judgment and decision making.
• Highly detail-oriented, analytical and accurate.
• Ability to work well with diverse populations.
• Superior organizational skills.
• Strong oral and written communication, prioritization, interpersonal, and customer service skills.
• Accurate data entry skills at a rate of 45wpm or better.

Education:

• High school diploma; Bachelor’s degree preferred.

Experience:

• Two or three years of experience within an academic support office.
• Experience in a Registrar’s Office preferred.

Additional Information:

To apply, visit http://msmu.interviewexchange.com/jobofferdetails.jsp?JOBID=165659

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