Description
AppleOne is proud to present:
Bilingual Spanish Order Entry/accounting clerk. Seeking someone who can bring a dynamic and engaging presence to the role, as it requires regular interaction on the production floor with shift leads, the quality team, and quoters. Strong interpersonal skills, confidence, and the ability to communicate effectively across various teams are essential. Additionally, this position demands a high level of organizational capability, as it involves managing multiple priorities, staying on top of detailed tasks, and ensuring consistent follow-through in a fast-paced environment.
Location: Montebello, CA
Job Type: Full-Time
Hours: 7:00 am to 4:00 pm (Monday through Friday)
Will be responsible for:
Office Assistant Duties:
- Answer multi-line phone system, take messages, and transfer calls with professional phone etiquette.
- Perform heavy data entry with speed and accuracy.
- Copy, scan, save, and organize documents electronically and physically.
- Format and route documents through internal signature and approval processes.
- File and retrieve materials in drawers, cabinets, and boxes as needed.
- Maintain accurate records of filed and removed documents.
- Locate and provide requested materials promptly and efficiently.
- Manage general office tasks including mail handling, supply inventory, and clerical support.
- Assist with scheduling, document preparation, and other administrative tasks as required.
Accounts Receivable Duties:
- Generate and send accurate invoices in a timely manner.
- Apply and track customer payments and resolve discrepancies.
- Maintain accurate customer account records and documentation.
- Conduct follow-up communication on past due accounts.
- Review and maintain accounts receivable aging reports.
- Collaborate with internal departments to resolve billing issues.
- Assist with A/R support during month-end close processes.
Qualifications:
- High school diploma or equivalent; additional education in business or accounting preferred.
- 1-2 years of experience in administrative support and/or logistics
- Strong proficiency in Microsoft Office.
*Bilingual Spanish
- Experience with accounting software Sage BusinessWorks is a plus.
- Strong verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Ability to manage multiple priorities and meet deadlines.
- Strong sense of professionalism and confidentiality.
Work Environment:
•Office-based role, Monday to Friday.
•May require occasional overtime during busy periods.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#1001
Experienced (Non-Manager)