Description

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Position Summary

Under minimal supervision from the Genomics’ Program Director, provide financial support for faculty and staff members associated with the department. Manage GX accounts, process expenses, submit travel reimbursement requests and purchase equipment. Assist the Director in coordinating projects including recruitment annually of research assistants and/or postdocs by preparing and posting job announcements on appropriate university job boards and academic platforms and assisting with conferences in conjunction with other Anderson stakeholders. Coordinate hospitality, catering, and travel for faculty, visitors, and special events. Serve as the first line of communication with department visitors. Create and edit various websites based upon faculty requirements and instructions using the Anderson CMS. Provide quality service to faculty, students, coworkers, and the general public. Provide backup to the other academic support staff as needed . Serve as the main point of contact for department purchases and orders through BruinBuy system; interface with vendors; receive all orders; resolve discrepancies with invoicing by vendors and invoice payment by the accounts payable office; facilitate the onboarding of independent contractors through UCLA’s procurement and payment systems and ensure timely processing of payments. Maintain office and research supply inventories and maintenance/inventory of office equipment. Process online Facilities Service Request (FSR) and Telephone Service Request (TSR). Initiate special requests to parking services, and coordinating special events and courtesy parking. The Program Director or Lead Faculty may assign short and long-term tasks on a daily basis. Independently prioritize tasks, plan, monitor progress and check quality. Apply working knowledge of University policy and procedures. Under the minimal supervision, implement established policies and procedures to support Anderson Genomics Faculty. Other internal stakeholders such as Computing Services, Special Events, Publications, Marketing & Communications and the Business Office, etc. will provide guidance on an as-needed basis.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

  • Working knowledge of general accounting principles to effectively manage budgets. (Preferred)
  • Demonstrated skill in processing accounts payable and travel reimbursements. (Preferred)
  • General knowledge of University campus, libraries, administrative resources, policies and procedures. (Preferred)
  • General knowledge of The Anderson School complex, organizational structure, administrative resources, educational programs, policies and procedures. (Preferred)
  • Demonstrated skill in training, delegating and supervising work- study students. (Preferred)
  • Demonstrated skill in operating a PC in a Windows and Local Area Network environment. Ability to assimilate new software in the creation of documents, spreadsheets and presentations. Ability to answer or research software questions from faculty and coworkers.????? (Required)
  • Demonstrated skill in using Word, Excel and PowerPoint to produce business correspondence, research tables and graphs, financial reports, mail merge databases and presentations. (Required)
  • Organize drive directory within the LAN and manipulate files within a Windows environment. (Required)
  • Demonstrated skill in editing technical documents to correct grammar, spelling and punctuation errors. (Required)
  • Demonstrated skill in prioritizing assignments and achieving high productivity and quality within under rigid deadlines in an environment with frequent workload changes, competing demands and interruptions. (Required)
  • Demonstrated skill in establishing and developing cooperative relationships with co-workers, faculty and the public to work collaboratively as part of a team. (Required)
  • Demonstrated skill in general office management sufficient to manage an office as the key functionary. (Required)
  • Demonstrated skill in working independently and following through on assignments with minimal directions. Skill in accepting equivocal circumstances and taking action where answers to a problem are not readily apparent. (Required)
  • Excellent oral and written communication skills to receive, comprehend and disseminate information effectively. (Required)
  • Demonstrated flexibility and responsiveness to department and campus needs. Develop new skills in response to a changing work environment. (Required)
  • Demonstrated skill in solving problems individually and as part of a team to develop innovative solutions in response to issues facing the work unit. (Required)
  • Demonstrated skill in making appropriate job decisions following standard office policies and past precedents. (Required)

    • Special Conditions for Employment

  • Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
  • Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

    • Schedule

    Standard hours are from 8a – 5pm, Monday through Friday.
    Union/Policy Covered

    CX-Clerical & Allied Services
    Complete Position Description

    https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Blank%20Assistant%203%20(TBD_189828)

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