Description
Special Instructions to Applicants Cover Letter is REQUIRED for a complete application and full consideration. Position Summary Under the direction of the Management Services Officer of the Geography department, the analyst will serve as the Academic and Staff Personnel HR and operations coordinator. Major duties include All hiring and processing of payroll, personnel and other HR duties. This includes new faculty, lecturers and Teaching Assistants. Processes all paper work needed for domestic and international visitors, both visiting student VGR’s and Visiting Professors. Works with international visitors to obtain Visa’s and other necessary forms for US entry. Processes all dossiers for Faculty merit reviews. Performs all UCPath transactions. Performs accounts payable transactions with a focus on (but not exclusive to) payroll and personnel entries and reporting. Some purchasing responsibilities. Additional duties include working on and attending department events, conferences and lecturers, managing computing and other equipment and utilizing online financial systems. Serves as back-up to other positions in department. Additional work for self-supporting program MAGIST: Ensuring requests, payroll and documentation for faculty participation, faculty overload teaching, and faculty exceptions related to MAGIST participation are submitted to UCLA administration in a timely manner; processing all hiring of MAGIST instructors each academic quarter including submitting all paperwork for appointments; handling all personnel issues associated with MAGIST instructional staff, updating JD and posting the positions on UC Recruit. This work constitutes additional work of 5% time or 2 hours per week. Salary & Compensation *UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications Experience and knowledge of HR practices. (Required) Experience with budgets and financial processes. (Required) Knowledge of the Academic Personnel process and working with the UC programs. (Preferred) Knowledge of UCLA systems. (Preferred) Knowledge of payroll systems. (Preferred) Ability to work in Excel and spread sheet data. (Required) Ability to practice good time management, and initiative Experience working with reimbursements for travel and expenses. (Required) Ability to grasp quickly and fully the trainings within the position and all programs used. (Preferred) Education, Licenses, Certifications & Personal Affiliations Bachelor’s Degree in related area and / or equivalent experience / training. (Required) Special Conditions for Employment Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation. Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment. Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired. COVID and Flu Vaccinations: The position is subject to providing evidence of inoculation. Schedule 8:00 a.m. to 5:00 p.m. Union/Policy Covered 99-Policy Covered Complete Position Description https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&jobcode=40300708