Description
Special Instructions to Applicants Please include a cover letter with your application submission. This is a hybrid role with 2-3x on campus per week. Position Summary Under the general direction of the Assistant Dean for Admissions and the Director of Admissions Operations, the candidate performs a wide variety of administrative support functions for the Office of Admissions in the School of Law. The candidate is primarily responsible for coordinating all in-person and virtual recruitment activities, including registering for events, maintaining an events calendar, shipping materials and coordinating payments with event organizers. The Admissions Operations Specialist/Recruitment Events Manager is also responsible for overseeing the creation and design of virtual recruitment event platforms and coordinating the department’s social media efforts. Job functions also include, but are not limited to, utilizing several databases to produce statistical reports, track the receipt of admissions-related materials, update application statuses, and generate decision letters and/or emails to all applicants The candidate is also required to perform general office duties such as answering and routing phone calls, responding to emails and in-person inquiries, reviewing and logging mail correspondence, and ensuring office supply and equipment needs of the department are met. In addition, the candidate will be responsible for assisting with on-campus events and tours, including preparing nametags and other materials, managing RSVP and guest lists, printing documents, and participating in all logistical aspects of the events. The Admissions Operations Specialist/Recruitment Events Manager will also oversee the inventory and storage of all current and historical admission-related publications and will provide administrative and clerical assistance to the Admissions Office staff. Salary & Compensation *UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications Demonstrated ability to plan and implement recruitment-related activities and interpret all policies and procedures governing student admissions. (Required) Working knowledge of the operations of an admissions office of an institution of higher education sufficient to accomplish the duties of the position. (Required) Detailed knowledge of and ability to implement University and law school admissions standards, policies and procedures. (Preferred) Ability to assist students in areas of admissions requirements and application procedures and maintain sensitivity and discretion. (Required) Skill in composing and editing concise, logical and grammatically correct correspondence and procedures. (Required) Experience with completing work in a timely manner when there are changes in workload, pressure of deadlines, and competing requirements, and ability to prioritize assignments when given conflicting priorities and deadlines. (Required) Skill in acting diplomatically with students, faculty, staff and other campus department staff in a high volume, high pressure environment. (Required) Excellent analytical skills and ability to think creatively to solve problems and develop solutions. (Required) Ability to maintain a supportive and constructive attitude to maintain good working relationships and interactions with employees, superiors and campus personnel. (Required) Working knowledge of OneDrive, Microsoft Teams, Canva and social media platforms like Facebook and Instagram. (Required) Education, Licenses, Certifications & Personal Affiliations Bachelor’s Degree in related area and/or equivalent combination of education and experience /training (Required) Special Conditions for Employment Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation. Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment. Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired. Available to work on-site as well as weekends and evening as requested. (Required) Ability to use a personal computer, Windows, WordPerfect, Word, and proficiency in the use of Microsoft Office in a windows environment. (Required) Schedule Monday – Friday | 8 a.m. – 5 p.m. and rare evenings/weekends. Union/Policy Covered CX-Clerical & Allied Services Complete Position Description https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&jobcode=40082342