Description
AppleOne is proud to present:
Job Description: Facilities Coordinator
Contract Duration: January 2026 – June 2026
Pay Rate: $30/hour
Position Type: Contract (Possibility for extension or temp-to-hire)
Work Hours/Shift: Monday- Friday, 7-4 PM or 8-5 PM (Must be flexible to work late or be available for on-call emergencies)
The Facilities Coordinator ensures the effective execution of all maintenance work control processes. This role is responsible for planning and scheduling daily and after-hours maintenance activities, coordinating subcontracted services, procuring necessary parts, and following up to ensure customer satisfaction with all work order requirements.
Key Activities and Responsibilities
Manage incoming service request calls.
Create work orders, schedule tasks, and dispatch maintenance staff for preventive and corrective work.
Track work requests and ensure resolution within designated timeframes.
Ensure CMMS work orders contain complete and accurate information, including documentation of labor, materials, and methods used; close work orders upon completion.
Administer subcontractor agreements, create purchase orders, order parts and supplies, and track delivery status and scheduling.
Coordinate subcontractor preventive and corrective maintenance activities with in-house staff; manage building access and verify vendor time and charges.
Support warranty management processes by preparing paperwork and facilitating return of manufacturer warranty parts.
Assist in compiling reports and updating databases as needed.
Enforce all company safety and risk management policies; report accidents and unsafe conditions promptly and ensure corrective actions.
Attend designated training programs (classroom and virtual).
Perform additional duties as assigned.
Required Experience
High School diploma, GED, or equivalent experience.
Four-year degree in engineering, construction management, or business management (preferred).
Service contracting experience.
Scheduling experience.
Facility management experience.
CMMS experience.
Background in commercial facilities management.
Experience completing records and reports related to building facilities and preventive maintenance programs.
Required Skills and Abilities
Professional demeanor with strong ethics and integrity.
Positive attitude and strong interpersonal skills.
Ability to communicate professionally and respectfully with coworkers and clients.
Ability to maintain strong professional relationships with peers, vendors, supervisors, customers, and client representatives.
Proficiency in Procore, Smartsheet, and Microsoft Office (Word, Excel, PowerPoint, Outlook); willingness to learn new CMMS systems.
Excellent attention to detail.
Strong time management and organizational skills, with the ability to prioritize effectively.
Excellent oral and written communication skills in English.
Ability to work independently and as part of a team.
Ability to pass a background check and subject interview.
Valid driver’s license required.
Spanish proficiency (preferred).
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#8820
Experienced (Non-Manager)