Staffing Operations Coordinator

AppleOne is proud to present:
Staffing Operations Coordinator
Location: Downey, CA (Onsite)
Employment Type: Full time
Compensation: Base + Bonus Potential + Commission (range TBD)
Department: Branch Operations

We’re seeking a charismatic, detail driven Staffing Operations Coordinator to power our branch operations and deliver exceptional service to candidates and clients. You’ll be the hub for daily communications, screening and qualifying talent, processing payroll under strict deadlines, and supporting sales and leadership. This role is perfect for someone eager to learn about the staffing industry with a clear path to recruiting and client development.

Key Responsibilities

• Front line support: Answer incoming calls and triage inquiries with professionalism and warmth.
• Candidate intake: Qualify candidates, screen resumes, and schedule interviews; maintain accurate ATS notes.
• Payroll & reporting: Process weekly payroll on tight timelines; compile and distribute weekly branch reports.
• Sourcing: Actively source resumes using job boards, social platforms, AI tools, and internal databases.
• Sales support: Partner with the sales team on candidate submittals, job order updates, and client follow up.
• Administrative support: Assist the Branch Manager with calendars, document prep, and branch projects.
• Onboarding & compliance: Process I 9s, background checks, drug screens, and onboarding paperwork; monitor updates on staffing related legal matters and maintain compliant files.
• Systems & tools: Work daily in Microsoft Teams, Outlook, Excel, Word, and our ATS/CRM; multi task across platforms throughout the day.

What Makes You a Great Fit
Stable work history with progressive responsibility in operations, HR, staffing, customer service, or payroll. Outgoing, charismatic communicator—confident with phone and written communication. Highly computer literate: Daily proficiency in Microsoft Teams and MS Office (Outlook, Word, Excel); comfortable learning new systems quickly. AI savvy: Experience leveraging AI sources (e.g., drafting outreach, summarizing resumes, organizing notes) to boost productivity. Exceptional time management: Thrives in a deadline driven environment; balances independent work and team collaboration. Strong note taker & multi multitasker: Precise documentation in ATS/CRM; able to jump between platforms without losing accuracy.

• Fast learner: Curious, resourceful, and coachable—motivated to master staffing operations.
• Experience in staffing, HR operations, payroll processing, or recruiting coordination.
• Familiarity with I 9 compliance, background/drug screening workflows, and onboarding best practices.
• Prior use of ATS/CRM systems (e.g., Bullhorn, Avionté, JobDiva, Salesforce).
• Bilingual (English/Spanish) is a plus.

Growth Path
This role is designed to be a springboard into Recruiting and Sales/Client Development for high performers who demonstrate ownership, drive, and results.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:

https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

#1018

Experienced (Non-Manager)