Description
UCLA HEALTH
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Description
The Administrative Assistant III is responsible for supporting all aspects of the capital equipment acquisition process for Operative Services across the WV, WW, and SM campuses. This includes assisting units with gathering product requirements, strategic sourcing of goods and services, acquisition of capital equipment, and contracting for products and professional services.
The incumbent works within an interdependent team environment, utilizing strong communication and problem-solving skills to maximize customer satisfaction. This role requires adaptability and effective time management to meet departmental goals while managing a high volume of time-sensitive tasks with varying levels of complexity.
The position involves supporting assignments that require analysis of purchasing options, including in-depth evaluation of variable factors. The incumbent is responsible for obtaining departmental purchase orders and may be assigned to other administrative functions or areas as needed.
Qualifications
Outstanding customer service skillsFamiliarity with submitting invoices
Excellent communication skills, either over the phone and in writing
Experience in organizing workflow in order to accomplish established objectives
Familiarity with Lawson or Work Day system
Strong organizational and time management skills
Ability to work as part of team and establish cooperative working relationships with administrators, physician, peers, and the public
The ability to maintain a professional demeanor at all times
Demonstrated ability to independently solve complex problems
Experience with varied computer software and hardware including word processing, knowledge of Microsoft Word, Excel, and Access