Description
UCLA HEALTH
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Description
Under the direction of the Doheny Vice Chair, the
Administrative Supervisor will oversee academic administrative staff, provide
financial management and grant administration, and provide administrative
support for all academic activities for the Doheny Division including the
fellowship and medical student programs. Support all full-time physicians
including the Division Chiefs and Directors. Act as liaison between the Doheny
Division and other department divisions and UCLA. Plan and organize Doheny
Division meetings, journal clubs, seminars, conferences, wet labs, and workshops.
Maintain a comfortable and efficient environment for faculty, students, and
research personnel. Assist with quality control tasks helping the Doheny Vice
Chair and other division leaders. Assist the Doheny Division Leaders with
hiring and disciplinary actions related to administrative, research and grant
staff.
Salary Range: $70,900 – $145,200 Annually
Qualifications
Required:
- Minimum of 3 years experiencing supervising staff
- Ability to organize and manage an expanding, changing and
busy office. - Skill in working independently with minimal direction and
following through in a timely manner. - Ability to set and follow through on priorities and
complete work in a timely and efficient manner when there are changes in
workload, pressures, and deadlines. - Understand basic ophthalmic terminology and be familiar
with signs and symptoms of various ophthalmic problems to answer patient
related questions and triage calls when urgent evaluation is required. - Interpersonal skills to maintain cooperative working
relationships with physicians, staff, co-workers, patients, and others. - Flexibility in adapting to new assignments.
- Assist office personnel, when needed to complete a
difficult or extensive task. - Ability to manage and direct office personnel.
- Skill operating a personal computer and ability to use MS
Word, Excel, PowerPoint, and Care Connect - Working knowledge of medical terminology
- Good telephone demeanor Strong organizational skills
- English skills sufficient to write correspondences
independently Skill in working independently and following through on work with
minimal directions and in a timely manner. - Ability to prioritize work with conflicting demands
Preferred:
- B.A. or B.S.
- Familiarity with grant preparations and IRB
submissions