House Staff Coordinator (Department of Psychiatry)

UCLA HEALTH

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Description

The Department of Psychiatry, in partnership with the Semel Institute for Neuroscience and Human Behavior and the Neuropsychiatric Hospital, is a world-renowned leader in psychiatric research, education, and patient care. We are seeking a House Staff Coordinator to support residency and fellowship training programs that prepare the next generation of psychiatrists and physician leaders. Key responsibilities:

• Coordinate administrative operations for psychiatry residency and fellowship programs
• Support accreditation activities, compliance initiatives, and site visit preparations
• Manage trainee onboarding, scheduling, rotations, and educational program logistics
• Coordinate committees, meetings, program evaluations, and accreditation documentation
• Assist with residency and fellowship recruitment, interview activities, and trainee communications
• Maintain program records, databases, and educational technologies, including trainee management systems
• Collaborate with faculty, trainees, and institutional partners to support program success and continuous improvement

Salary range: $33.96/hr – $69.54/hrQualifications

please note: Skills are subject to testing
Bachelor’s degree in Business Administration, Healthcare Administration, HR Management, or related field and/or equivalent combination of education and experienceKnowledge of graduate medical education (GME) administration, residency and fellowship program operations, and academic medicine environmentsKnowledge of accreditation standards, regulatory requirements, and compliance processesStrong organizational, project management, communication, and problem-solving skillsExcellent written, verbal, and interpersonal communication skillsAbility to manage multiple priorities while maintaining accuracy and attention to detailProficiency with standard business software and database systems
Preferred:Master’s degree in related field5+ years of related experience in graduate medical education, academic program administration, healthcare administration, or related fieldHands-on experience supporting resident or fellowship programs, including accreditation, program reviews, committee administration, and continuous improvement activities Experience working with ACGME-accredited training programs and related systems such as MedHub, ERAS, NRMP, WebADS, or similar platformsExperience in an academic medical center, teaching hospital, or higher education environment