Description
Accountant, Contracts Manager, Administration and Finance Under the general direction of the AVP of Finance, the Accountant, Contracts Manager, provides: 1) administrative assistance and performs comprehensive contract services for the University Part-Time Adjunct & Full-Time Faculty, and 2) tracking for administrative contracts in the VPAF Office. This position’s responsibilities include managing, sending, and tracking of faculty and administrative contracts, as part of the on-boarding of new faculty. This role will manage all employment contracts approved by Provost ‘s Office, the input of data into the Human Resources Information System (HRIS), control of confidential and other employment records, development of projects and reports, and completion and submission of internal and external reports. Assist with developing policies and procedures. This position will work with the AVP of Finance to track all existing and new administrative contracts, developing a system and suggesting software to streamline the creation, tracking and management of administrative contracts. A high degree of independent judgment, creativity and initiative is needed to resolve minor and major problems by selecting from various alternative solutions. Work Location: Both Doheny Campus (Downtown Los Angeles) Start Date: Immediately Applications Deadline: Open until filled Annual Salary Rate Range: $68,400.00 – $72,500.00 Monthly Salary Rate Range: $5,706.67 – $6,041.67 Hiring salary can be above the posted pay range if candidate’s qualifications are determined to be above the minimum requirements of the position description. Duties and Responsibilities: 1. Maintain official HR/employee contracts for all Part-Time Adjunct & Full-Time Faculty based on the database owned by the Provost, including: rates of pay, type of contract, start and end dates for contracts, promotions, changes in administrative roles, specific stipends and overloads; ensure contract compliance with employment MSMU faculty policies including classifcation, assignment, salary placement, evaluations, leaves, benefit administration, and resignations/termination based on the information supplied by the Provost’s Office; establish the electronic profile in ADP/WFN; collect and issue required payroll and benefit documents; coordinate with the Provost’s Office, HR/Benefits and Payroll departments to create pay profile; coordinate the resolution of payroll irregularities with the Provost’s Office and HR, Finance, and Payroll staff 2. Coordinate the distribution and collection of Adjunct Part-Time & Full-Time faculty contracts, compensation and classification internal datasheet, based on Provost’s Office database: confirm data for position classification (annual and semester contracts); conduct classification and eligibility reviews with the Provost’s Office including the following data points; – Sabbatical -leaves, -optional retirement program applications, -merit eligibility, -tenure status; -contract service days; -salary information regarding academic assignments -rank -academic and administrative leadership appointments Develop classification specifications based on submitted documentation upon request of Finance & Budget Department Provide historical and current quantitative and qualitative analysis information as needed 3. Development and maintain a system and process for managing all administrative contracts and leases Maintain official contracts, including renewals, updates and fiscal and annual distribution Maintain leases, including renewals, extensions, expirations updates and fiscal and annual distribution Review documentation to ensure compliance with contract language Respond to questions about contracts from other departments Provide administrative assistance at times and work with AVP to develop appropriate policies and procedures Provide historical and current quantitative and qualitative analysis information as needed 4. Perform occasional payroll duties which will be non-faculty related (either staff and/or student payroll only) 5. Perform other duties as assigned Job Requirements: Knowledge: Basic format and term of a legal contract Abilities and Skills: Demonstrated skills in oral and written communication. Must demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ethnic, and disability backgrounds of the university students, staff & faculty. Education: Bachelor’s degree in business, Finance, HR Management, Accounting or associated major is highly preferred. Experience: Three (3) years of successful work experience of increasing responsibility, including Higher Education experience, research and data collection for reports managing automated and integrated human resources information system ADP/WFN or HR-Payroll experience with advanced excel experience; ability to work with different departments; data entry/modi?cation/retrieval. Additional Information: Mount Saint Mary’s University’s commitment to equity, diversity and justice (EDJ) is steeped in the tradition and legacy of the Sisters of St. Joseph of Carondelet (CSJ), our Catholic identity, mission and values. We are unwavering in our pursuit of inclusion, belonging and antiracism. We aspire to achieve our love of dear neighbor without distinction, which permeates all forms of social identities and human experiences. We honor and celebrate our similarities and differences. We are committed to the full inclusion of the entire Mount community. Due to historical legacies of exclusion, we offer particular care for underrepresented populations. We define diversity in the broadest sense, including but not limited to, age, differences in culture, citizenship status, disability, family status, gender, gender expression, gender identity, generational history, genetic information, geographic origin, language, political perspectives, mental and physical ability, military service, national origin, race and ethnicity, religion, sexual orientation, size and socioeconomic class. Welcoming individuals from a variety of backgrounds improves and enriches our learning, living and working environments. Any breach of these values harms our community. Mount Saint Mary’s University transforms its culture through the radical pursuit of institutionalized change. We strive for a campus where students, staff, faculty, alumnae and all whom we encounter feel welcomed, valued and are supported to reach their full potential. As we pursue our never-ending journey toward a more equitable, inclusive and antiracist campus in our richly diverse community, we welcome you. To apply, visit http://msmu.interviewexchange.com/jobofferdetails.jsp?JOBID=183998 Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-a0ac5a5bfe1e264787d753f27716afeb