Description
AppleOne is proud to present:
This Accounting Specialist Position Features:
- Great Pay to $70K
About the Role
A national professional services firm is seeking a detail-oriented Invoice Processing & Data Entry Specialist to support daily accounting and operations. This role reports to the Operations Manager and plays a key part in ensuring accurate, timely financial data and CRM records.
Software Used
QuickBooks
Tracker CRM
Microsoft Office
PC-based systems
Key Responsibilities
Enter and process approximately 180 invoices per week in QuickBooks with accuracy and proper account coding
Review and verify invoices for completeness, accuracy, and policy compliance
Maintain high-volume data entry while meeting weekly deadlines
Update and manage client and vendor records in Tracker CRM
Assist with invoice reconciliation against purchase orders, contracts, and client records
Generate invoice and transaction reports for management review
Communicate with vendors, clients, and internal teams to resolve invoice issues
Maintain organized documentation for compliance and audit purposes
Identify opportunities to improve invoice and CRM processes
Provide backup support for accounts payable and accounts receivable as needed
Ideal Candidate
Highly accurate with strong attention to detail
Comfortable with high-volume data entry
Experience with QuickBooks and CRM systems preferred
Strong organizational and communication skills
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#1012
Experienced (Non-Manager)