Description
MILITARY VETERANS
Special Instructions to Applicants Please note, a resume, cover letter and completed application are required to be considered for this position. Please also note, this is primarily an in-person position but there is flexibility for a hybrid schedule as appropriate. Position Summary Are you driven by a role where you can manage projects, participate in unit planning and logistics and work with a supportive team to develop event and building related marketing/ communication materials? Then join us as the Administration Coordinator for UCLA Alumni Affairs, where you will be part of a team committed to all facets of the important administration and operational components of our work. You will serve as a vital member of our team and to our team in providing valuable coordination of our activities, resources and unit needs. This is a great opportunity to build your career while you expand your skills in providing exemplary customer service, problem solving for solutions and liaising with other departments and constituents to support the goals of UCLA Alumni Affairs. You will provide vital support in managing and executing the many details that keep our administrative operations flowing smoothly and in a highly efficient manner. UCLA is a great place to work offering limitless opportunities and work with purpose. Explore more and learn how you can embark on a rewarding career with us! Please note, this is primarily an in-person position but there is flexibility for a hybrid schedule as appropriate. Salary & Compensation *UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications Prior experience in an alumni-, volunteer- and/or student-driven environment with a demonstrated ability build cooperative, effective relationships with alumni/volunteers/students, etc. (Required) Experience in/ability to provide a high level of customer service and respond to member inquiries/concerns in a customer service-oriented, dues-supported and/or constituent services environment. (Required) Experience working in an educational and/or non-profit, client service- oriented environment is highly desirable. (Preferred) Ability to work as part of a team toward a common goal; strong interpersonal to build and maintain cooperative working relationships with other staff members, students, volunteers and administrators. Possess a can do attitude with the ability to be proactive. (Required) Ability to conduct research on individuals, groups, and organizations using a variety of tools. (Required) Ability to coordinate meetings and special events, including securing location, planning menus, and making arrangements with caterers and vendors. Also, compose invitation list and track RSVPs. (Required) Excellent written and oral communication skills; strong ability to speak clearly and distinctly, use grammatically correct language to obtain and convey information accurately and precisely by phone, in persona and in writing. (Required) Detail oriented with demonstrated ability to plan, organize and prioritize work; strong project/time management skills, ability to work independently on multiple projects simultaneously, provide proficient follow-up; make effective timely decisions, and meet deadlines in a fast-paced environment. (Required) Ability to conduct research with skill and creativity in using existing and new resources to gather information needed to complete projects. (Required) Demonstrated proficiency with Word, Access, Excel, PowerPoint, Zoom, Outlook and other software programs on a networked computer system. Ability to learn new applications/ technologies in a prompt and efficient manner. (Required) Supervisory skills to effectively manage student workers and volunteers, including training, delegation follow-up and evaluation. (Required) Ability to lift and/or move, boxes and/or furniture and/or equipment up to and over 50 lbs. (Required) Knowledge of UCLA programs, services, departments, forms, policies and procedures, including appropriate management of confidential alumni information. (Preferred) Education, Licenses, Certifications & Personal Affiliations Bachelor’s Degree (Preferred) Special Conditions for Employment Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation. Ability to work occasional evenings and/or weekends as needed. (Required) Schedule 8:00 a.m. to 5:00 p.m. Union/Policy Covered 99-Policy Covered Complete Position Description https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&jobcode=41117714