Administrative Assistant and Communications Specialist

Job Category: Fulltime Regular
Exempt Overtime Eligible: Overtime Eligible
Benefits Eligible: Benefit Based

Caltech is a world-renowned science and engineering institute that marshals some of the world’s brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

Professor Magdalena Zernicka-Goetz is a pioneering developmental biologist and stem cell scientist. Her lab employs a multidisciplinary approach to investigate fundamental questions in cell fate specification, symmetry breaking, and self-organization in mouse and human embryos. The lab was the first to build stem cell-based models from embryonic and extra-embryonic stem cells, making groundbreaking contributions to the field. With a strong focus on scientific innovation, the lab consistently publishes high-impact research in journals such as Nature, Science, and Cell.

Given the broad relevance and societal impact of this research, science communication and knowledge translation are key priorities for the lab. We strive to ensure that our discoveries are accessible and well understood by a wide audience, from scientific peers to the general public.

The Zernicka-Goetz lab is currently seeking a Administrative Assistant and Communications Specialist. This pivotal team member will work directly with Professor Zernicka-Goetz on a range of tasks, blending science communication and administrative responsibilities.

What We Offer:

This position provides a unique opportunity to work with people at the forefront of developmental biology research while helping shape the lab’s outreach and communication efforts. The successful candidate will be immersed in a vibrant, innovative environment and will have the chance to collaborate with a leading team of scientists and researchers.

Our group website: https://zernickagoetzlab.com

Essential Job Duties

• Assist in the creation and management of science communication materials, including drafting publications, outreach content, and presentations related to the lab’s work
• Lead projects related to the intersection of art and science, finding creative ways to visualize and communicate complex scientific concepts
• Assist in the preparation of reports for funding bodies and other stakeholders
• Manage the lab’s website and other digital platforms to effectively share the lab’s work with broader audiences
• Handle administrative tasks such as scheduling meetings, travel, managing the Principal Investigator’s calendar, processing travel and P-Card expenses, and coordinating lab activities
• Act as the lab’s liaison for both internal and external communications, ensuring smooth and efficient exchanges with collaborators, funding bodies, and the broader scientific community

Basic Qualifications

• Bachelor’s degree
• 3 years of related experience
• Excellent writing skills
• A passion for science communication and the ability to translate complex scientific concepts for different audiences
• Highly organized and detail-oriented, with the ability to manage multiple tasks and prioritize effectively
• Creative mindset with an interest in combining art and science to enhance public engagement with research

Preferred Qualifications

• Bachelor’s degree in biological sciences or science writing.
• Experience in scientific writing, drafting research papers, and grant proposals
• Experience in digital content creation and management (e.g., website management, social media)
• Experience with illustration software.

Required Documents

• Resume

To be considered for this position please visit our web site and apply on line at the following link: https://hr.caltech.edu/work/job_openings

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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