Description
Administrative Assistant Caltech Job Category: Parttime Regular Exempt Overtime Eligible: Overtime Eligible Benefits Eligible: Benefit Based Caltech is a world-renowned science and engineering institute that marshals some of the world’s brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. Job Summary Professor Magdalena Zernicka-Goetz is a pioneering developmental biologist and stem cell scientist. Her lab employs a multidisciplinary approach to investigate fundamental questions in cell fate specification, symmetry breaking, and self-organization in mouse and human embryos. The lab was the first to build stem cell-based models from embryonic and extra-embryonic stem cells, making groundbreaking contributions to the field. With a strong focus on scientific innovation, the lab consistently publishes high-impact research in journals such as Nature, Science, and Cell. The Zernicka-Goetz lab is currently seeking a part-time Administrative Assistant. This pivotal team member will work directly with Professor Zernicka-Goetz on a range of tasks, blending science and administrative responsibilities. What We Offer: This position provides a unique opportunity to work with people at the forefront of developmental biology research while helping shape the lab’s outreach efforts. The successful candidate will be immersed in a vibrant, innovative environment and will have the chance to collaborate with a leading team of scientists and researchers. Our group website: https://zernickagoetzlab.com . Essential Job Duties Assist in the creation and management of outreach materials, including drafting publications, outreach content, and presentations related to the lab’s work. Manage the lab’s website and other digital platforms to effectively share the lab’s work with broader audiences. Handle administrative tasks such as scheduling meetings, travel, managing the Principal Investigator’s calendar, processing travel and P-Card expenses, and coordinating lab activities. Act as the lab’s liaison for both internal and external communications, ensuring smooth and efficient exchanges with collaborators, funding bodies, and the broader scientific community. Coordinate interview and hiring processes for postdoctoral scholars, updating lab-specific guides and distributing them to new members. Maintain records, databases, and document files electronically and in hard copy, ensuring accuracy and confidentiality. Other administrative duties as needed. Basic Qualifications Bachelor’s degree. 3 years of related experience. Strong expository writing skills and a high command of grammar and spelling are required. Highly organized and detail-oriented, with the ability to manage multiple tasks and prioritize effectively. Creative mindset with an interest in combining art and science to enhance public engagement with research. Excellent interpersonal and communication skills, with the ability to interface professionally with faculty, staff, students, and visitors. Ability to work independently, demonstrate good judgment, and maintain confidentiality. Preferred Qualifications Bachelor’s degree in biological sciences or related field. Experience in digital content creation and management (e.g., website management, social media). A passion for science and the ability to translate complex scientific concepts for different audiences is a plus. Experience with illustration software. Required Documents Resume. To be considered for this position please visit our web site and apply on line at the following link: https://hr.caltech.edu/work/job_openings We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-63dda2d617fdfa4abd2f45cc74861e1a