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MILITARY VETERANS

Administrative Assistant Caltech Job Category: Fulltime Temporary Exempt Overtime Eligible: Overtime Eligible Benefits Eligible: Benefit Based Caltech is a world-renowned science and engineering institute that marshals some of the world’s brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. Job Summary Administrative support for faculty members in the Division of Biology and Biological Engineering (BBE). Essential Job Duties Assist with travel and travel expense reports for assigned faculty and their lab members. Using the Caltech P-Card (Visa) or TechMart (e-procurement application), purchase goods & services for assigned faculty and their lab members. Process reimbursements as needed. Reconcile P-Card transactions monthly for self and for assigned faculty. Screen and manage communications for assigned faculty, as needed. Process and maintain sensitive and confidential information. May act as liaison between assigned faculty and their grant managers regarding grant proposals and deadlines. Schedule reservations for conference rooms and assist with Audio Visual equipment, as needed. Assist with emergency response protocol for the Beckman Behavioral Biology laboratories. Maintain calendars, schedule meetings and appointments. Other duties as assigned. Basic Qualifications Associates Degree or at least 3 years relevant work experience. Proficient computer skills, including Word, Excel and Outlook. Must be comfortable learning new applications. Excellent customer service skills including strong verbal and written communication skills with attention to detail. Excellent organizational skills. Must be helpful, respectful, and approachable. Must have enthusiasm for building strong working relationships and a positive work environment. Must demonstrate flexibility and ability to prioritize in a fast-paced environment. Preferred Qualifications Experience with making travel arrangements and processing travel expense reports. Experience with Caltech administrative applications. Required Documents Resume To be considered for this position please visit our web site and apply on line at the following link: https://hr.caltech.edu/work/job_openings We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Copyright 2022 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-910adb36be84754b9573c86b2de5915a

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