Description
AppleOne is proud to present:
Position Overview:
We are seeking a highly organized and proactive Administrative Assistant to support two departments. This role involves a blend of administrative support, scheduling coordination, and operational assistance across Surgery Central Scheduling, OR Billing. The ideal candidate will have strong healthcare administrative experience and a passion for supporting high-performing clinical teams.
Key Responsibilities:
Assist with report generation, materials information research, and presentation preparation.
Provide administrative support to Surgery Central Scheduling and OR Billing teams.
Manage the Division Director’s calendar, schedule meetings, and coordinate logistics.
Prepare meeting agendas, take minutes, and follow up on action items.
Organize division-related events, conferences, and travel arrangements.
Serve as liaison between the Division Director and internal/external stakeholders.
Required Qualifications:
High School Diploma or GED.
3–5 years of administrative assistant experience.
Minimum 1–2 years of hospital or healthcare administrative experience.
Knowledge of EPIC or CS Link
Required Skills:
Administrative & Organizational:
Calendar management and meeting scheduling using Outlook.
Coordination of logistics and correspondence.
Task prioritization and deadline management.
Technical:
Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
Experience with scheduling software and project management tools.
EPIC or CS Link
Communication & Interpersonal:
Excellent written and verbal communication.
Professional demeanor and discretion with sensitive information.
Problem-Solving & Initiative:
Attention to detail and proactive troubleshooting.
Ability to work independently and collaboratively.
Preferred Skills:
Familiarity with hospital administrative processes and medical terminology.
Experience with HR processes such as onboarding and credentialing.
Knowledge of project management tools and scheduling platforms.
Hiring today!
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#1031
Experienced (Non-Manager)