Description
AppleOne is proud to present:
Commercial Real Estate Investment company located in New York, NY is looking to hire an Administrative Assistant for their sales and leasing team.
This position is (4) four days onsite/one day optional-remote • Direct Hire • Onsite: Monday- Thursday, Remote: Friday • Location: New York • Salary Range: $50k-$60k
DUTIES: Provide day-to-day administrative support to the Sales & Leasing team (VP, Property Manager, and Assistant Property Manager).
RESPONSIBILITIES:
Work directly with the Sales & Leasing team in all aspects of the administrative duties. Draft new leases and lease renewals for new and/or existing tenants. Liaise with legal counsel for legal matters pertaining to rental or sales questions. Prepare welcome packets for new tenants and move-out paperwork for existing tenants. Handle advertising of property listing online. Correspond with potential tenants and/or brokers as inquiries populate in a timely manner. Coordinate showing/tour and move-in/move-out schedules for the S&L team. Assist and review tenant applications as they come in through Yardi/or other online platforms. Take detailed notes during all meetings. Generate sales and leasing market reports. Correspondence with tenants via email, text and/or phone. Relay repair requests or tenant issues to appropriate property managers. Take weekly progress photos of the new development sites. Maintain filing and distribution of all paper and/or electronic records related to the various services, contracts between tenants, vendors, and trades. Works independently and within a team on special nonrecurring and ongoing projects. Prepare closing documents. Notarize documents as needed (if the person is a notary public). Planning events for the office as needed. Coordinate business travel plans/business functions for the VP or team member.
EDUCATION:
Prefer someone with a College Degree. 1-2+ years of proven administrative experience. Someone who has an interest in commercial real estate development. experience.
OTHER REQUIREMENTS:
High level of proficiency using Microsoft office including Word and Excel. Excellent written, verbal, and interpersonal communication skills. Excellent organizational skills. Experience with calendar management, event planning and travel arrangements.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#1013
Experienced (Non-Manager)