Description
AppleOne is proud to present:
Job Summary:
We are seeking a proactive and detail-oriented Administrative Assistant to join our team in Woodland Hills, CA. This role is ideal for someone who thrives in a fast-paced, team-oriented environment and can manage a variety of administrative and clerical tasks to support day-to-day operations. The ideal candidate is organized, resourceful, and a strong communicator capable of handling sensitive information with professionalism.
Key Responsibilities:
Greet and assist clients, visitors, and vendors in a professional manner
Answer, screen, and route incoming calls and emails
Manage calendars, schedule meetings, and coordinate logistics for appointments and events
Prepare, edit, and format documents, reports, and correspondence
Maintain digital and physical filing systems for efficient document retrieval
Order office supplies and coordinate maintenance of office equipment
Assist with data entry, invoice processing, and expense tracking
Support various departments with administrative tasks as needed
Maintain confidentiality of all company and client information
Qualifications:
2+ years of experience in an administrative or office assistant role
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Excellent verbal and written communication skills
Strong attention to detail and organizational skills
Ability to prioritize and multitask under pressure
High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
Preferred Attributes:
Familiarity with industry-specific software or platforms (e.g., QuickBooks, Salesforce, Clio, etc.)
Experience supporting executives or upper management
Bilingual (English/Spanish) is a plus
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#1009
Experienced (Non-Manager)