Description
Assistant Athletic Director University of California Los Angeles Requisition Number: JPF10389 Job Summary: The Assistant Athletic Director works under the direction of and in collaboration with the Athletic Director in developing and maintaining a comprehensive education-based athletic program that fosters the highest development of students and coaches. The Assistant Athletic Director assists the Athletic Director, playing a vital role in the daily administration and operational management of a comprehensive athletics program for students in grades 6-12. Geffen Academy’s highly successful competitive Athletic Program comprises 45 separate teams across 18 different sports and runs year-round. The Assistant Athletic Director meets regularly with the Middle School Division Director, the HR Office, and the Dean’s Office to ensure that compliance issues are handled and to establish strong connections concerning the school’s mission, vision, and values. Act as the Athletic Director in their absence. Core Function and Duties Oversee the maintenance and synchronization of all scheduling via HomeCampus and the School’s student administrative portal. Run weekly meetings of the Athletic Office staff to ensure operational deadlines are communicated and met. Arrange proper coverage for both scheduled and unscheduled absences of department members. Verify eligibility for all sports and notifies coaches of ineligible players in conjunction with the Athletic Trainer and the Registrar. Communicate effectively with the school community. This includes social media posts, newsletter and bulletin content, as well as athletic-specific emails and push-pages. Make coaching assignment recommendations, communicating student progress to relevant student services colleagues, and coordinating department representation at parent evenings and recruitment events. Meet bi-weekly with the Student Athletic Council to facilitate leadership and organization across the student body. Collaborate with relevant UCLA classroom educators, staff, and administration in devising programs that enable Geffen Academy’s students to take advantage of our relationship with a research university operating at the cutting edge of knowledge creation. Investigate complaints/issues regarding coaches, student-athletes, and athletic personnel, work with appropriate Geffen Academy personnel as required. Monitor and audit personnel time records, ensuring compliance with University policy and procedure. Prepare all team celebrations and awards and report athletic achievements to the Communications Manager for school-wide dissemination, and maintain a record of athletic achievements. In collaboration with Geffen Academy’s Business Office, prepare, implement, and maintain an annual departmental budget. Supervise and evaluate coaching staff and athletic personnel, particularly Middle school coaches, ensuring they are performing at the highest level of professionalism and in alignment with the School’s mission and values. Plan and coordinate all transportation logistics for interscholastic competition and training, including but not limited to: the Middle School Interscholastic Programs, Attend all Pacific Basin League Meetings. Attend CIF meetings in the Athletic Director’s absence, as needed. Complete all scheduling for the Middle School Interscholastic Programs. Assist the Athletic Director, the Heads of School, and the Admissions Office in student recruitment activities. Recruit and interview candidates for available positions within the department. Work with Human Resources to comply with the university’s recruitment and hiring processes. In collaboration with the School’s administration, promote and lead professional development of the coaching staff, including developing goals. Resolve staff problems and provide support to coaches and athletic personnel. Continue to enhance the school’s relationship with UCLA’s Athletics and Recreation departments to foster a sense of community engagement between Geffen Academy and the University. Review and revise the coaches’ manual annually. Ensure the school’s records retention requirements are met. Develop the agenda for coaches’ and parent meetings and attend all coaches’ and parents’ meetings as required. Other duties as assigned. To apply, please visit: https://recruit.apo.ucla.edu/JPF10389 The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction jeid-6e305309fbbd6e429084a7f67be97aca