Department Summary
Excelling in quality, innovation, and impact, UCLA Extension (UNEX) is one of the top providers of continuing and professional education in the United States, offering programs and classes to more than 50,000 students per year through approximately 4,500 classes and certificate programs to meet the professional development, continuing education, and personal enrichment needs of the full spectrum of traditional, nontraditional, domestic, international, professional, and continuing education students throughout and beyond Los Angeles.Access, Equity, Diversity, and Inclusion (AEDI) is one of UCLA Extension’s guiding principles. We strive to extend access to UCLA, our programs, and services to underrepresented communities and populations, while serving as a model organization for AEDI in the field of continuing higher education. Committed to attracting and retaining diverse staff & instructors, UCLA Extension welcomes your experiences, perspectives, and unique identity.
Position Summary
Excelling in quality, innovation, and impact, UCLA Extension (UNEX) is one of the top providers of continuing and professional education in the United States, offering programs and classes to more than 50,000 students per year through approximately 4,500 classes and certificate programs to meet the professional development, continuing education, and personal enrichment needs of the full spectrum of traditional, nontraditional, domestic, international, professional, and continuing education students throughout and beyond Los Angeles.
Reporting to the Director of Facilities Management at UCLA Extension, the Assistant Director is responsible for management and operational strategic plans, directions, priorities and recommendations for the Director. The incumbent determines implementation schedules, addresses problems/issues and proposed resolutions, and regularly updates the Director as milestones are accomplished. Regularly informs the Director whether work being performed is in compliance with UCLA, Extension, departmental procedures, policies, budgets and overall expectations. Additionally, this position oversees the day-to-day operations of the Gayley and Lindbrook Centers as well as DTLA Suite.
Administrative functions include identification and resolution of operational problems and other complex issues, decision-making authority in the absence of the Director of Facilities Management, financial and budgetary coordination, and maintenance and construction project management. This position oversees the institutional implementation and adherence to the Campus Injury & Illness Prevention Program (IIPP), Extension’s Emergency response program, and other emergency management programs such as the Safety Committee.
The Assistant Director will have oversight of all Facilities Management administrative functions, supervision of office and operations staff, and coordinate with Center units for trouble-free operations and ensure adherence to Extension and University policies.
Access, Equity, Diversity, and Inclusion (AEDI) is one of UCLA Extension’s guiding principles. We strive to extend access to UCLA, our programs, and services to underrepresented communities and populations, while serving as a model organization for AEDI in the field of continuing higher education. Committed to attracting and retaining diverse staff & instructors, UCLA Extension welcomes your experiences, perspectives, and unique identity.
Salary & Compensation
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications
5 years Minimum experience of working as a construction project manager. (Required)
5 years Minimum experience of supervising direct report(s) / team. (Required)
Knowledge of the following: physical plant operations, maintenance, preventive maintenance systems, general building and space management, as well as, construction specifications, technical drawings, construction methodologies, and project management. Also, University policies and procedures related to construction (contracts, bids, purchasing, etc.), and the ability to conduct on-site visual inspections of projects involving walking, standing, climbing stairs and ladders, stooping, crouching and balancing, including roof inspections and other precarious locations. (Required)
Working knowledge of human resource management sufficient to conduct performance appraisals, counseling/feedback sessions, implement corrective actions, and skill in consulting and facilitating disagreements, disputes and complaints in a collaborative manner while maintaining equanimity in the face of resistance, indifference and/or hostility. (Required)
Working knowledge of state and federal safety regulations and prescribed safe work practices, along with Emergency Management and disaster response. (Required)
Ability to consult with all levels of individuals to resolve problems and/or complaints, and to solve problems through data gathering, analyzing and synthesizing information, generating alternatives, and implementing innovative and creative actions to enhance operational processes, and to develop procedures, policies and administrative guidelines, when needed. Also, exercise skill in exchanging ideas, information and opinions with others to formulate policies, special project proposals and budget requests to reach joint decisions, conclusions, and resolutions. (Required)
Skill in working independently, exercising judgment and implementing planning activities to reinforce the goals and objectives of the organization, and in working as a member of a team in a collaborative manner with all levels of the organization, and to establish and maintain cooperative working relationships with co-workers and other campus personnel. (Required)
Ability to prioritize a variety of work projects in a systematic manner and to take initiative in performing job responsibilities. Must have strong problem-solving skills and insight to be proactive to mitigate problems, avoid reactive management, and the ability to focus attention and concentration on specific issues and follow through until resolved with minimal direction. (Required)
Ability to manage and demonstrate command of a complex and continuously changing array of information, occasionally minimal information, and make sound decisions appropriate to the situation. (Required)
Ability to exercise sound time management skills and control of projects and work proactively to mitigate delays, budget problems and any additional complications that may jeopardize project or client confidence. (Required)
Skill in writing concise, logical, grammatically correct analytical reports, correspondence, and in reading and comprehending basic accounting balance sheets, reports and University ledgers. (Required)
Solid knowledge of policies and procedures relative to facilities maintenance, equipment, customer service, dispatch, building maintenance, safety and emergency preparedness. (Required)
Demonstrated interpersonal skills, including active listening, critical thinking, ability to multi-task effectively, persuasion / negotiation, mentoring, leadership / supervision, problem solving, operations analysis and quality control analysis. (Required)
Solid knowledge in supervising facility maintenance and improvements along with building maintenance work to include one or more of the following: basic plumbing and pipefitting, carpentry, painting and plastering, service of machinery, electrical maintenance and custodial. (Required)
Education, Licenses, Certifications & Personal Affiliations
Bachelor’s Degree Bachelor’s degree in engineering, mathematics, science, construction management or related area and / or equivalent experience / training (Required)
Project Management Professional (PMP) credential or equivalent (Preferred) And
Special Conditions for Employment
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.
Possession of OSHA 10 or OSHA 30 safety card or must obtain within 15 days after the first day of work. (Required)
Possession of valid California driver’s license. (Preferred)
Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations. (Required)
Schedule
8:00 am to 5:00 pm
Union/Policy Covered
99-Policy Covered
Complete Position Description
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&jobcode=TBD_3839
