Description
Special Instructions to Applicants A resume, cover letter and completed application are required to be considered. **Please note, this is a HYBRID position.** Position Summary Do you enjoy a role where you can share your strong organizational skills, take care of details and provide a prominent level of administrative and operational support? As a Board Liaison with UCLA Health Sciences Developments Hospital Initiatives & Boards team, you can advance your career and make an impact while working with us on a wide variety of hospital board projects and initiatives. This is a great opportunity to hone your communication skills, engage with major donors, volunteer leaders and all levels of staff and showcase your meeting planning and management abilities. Meeting planning is a strong component of this role and you will be involved in the planning, preparation and day-of support of our Board and Committee meetings, events and communications ensuring their smooth and successful execution. As our Board Liaison, you will also build meaningful relationships by assisting with correspondence, inquiries, managing information and travel planning. You will be a valued member of our highly motivated, well-supported, collaborative team given the guidance, inspiration and resources to excel. UCLA is a great place to work filled with many opportunities for professional growth and an excellent benefits package including a pension so you can plan and build financial security for tomorrow as you advance your career today. Explore more and embark on a rewarding career with UCLA today! Salary & Compensation *UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications Minimum of four years office/administrative experience in managing/coordinating the activities of a busy/productive team preferably in a large complex organization and/or higher education. (Required) Prior experience with executive boards/supporting boards and/or committees is a plus and highly desirable. (Preferred) Prior experience working with and understanding CRM/CRM databases. (Preferred) Results oriented with a strong customer service approach and ability to deliver a consistently high level of support and to respond quickly and appropriately to requests. (Required) Well-developed interpersonal skills to build and sustain collaborative relationships with a wide variety of constituents; ability to work well as a team and interact effectively and diplomatically with others. (Required) Strong time management, planning and organizational skills; highly detail oriented with demonstrated ability to independently prioritize and work on multiple projects simultaneously, provide proficient follow up and make timely decisions to meet deadlines under minimal supervision. (Required) Demonstrated high level of personal integrity, discretion and diplomacy; skilled in using judgment in situations requiring independent initiative and tact with ability to handle confidential matters and information. (Required) Excellent verbal communication skills to convey information accurately and effectively to a wide variety and level of staff/constituents. (Required) Strong written communication skills to prepare, proofread and edit a variety of correspondence and reports for correct grammar, punctuation, spelling and syntax with a keen eye for accuracy. (Required) Proficiency with business software such as Google docs, Google forms, Word, Excel, Outlook and databases; ability and eagerness to learn new software and systems. (Required) Demonstrated skill in organizing and implementing complex activities involving on- and off-campus constituents; skill in organizing materials and people in a systematic way to optimize efficiency and minimize duplication of effort. (Required) Creative, proactive self-starter that can take initiative, maintain an upbeat, positive attitude, and work with speed and accuracy as part of a team in a complex fast-paced environment. (Required) Strong research skills; resourceful and analytical with ability to gather, analyze, evaluate and synthesize information or circumstances to define problems, suggest solutions and improve efficiency of workflow. (Required) Education, Licenses, Certifications & Personal Affiliations Bachelor’s Degree (Preferred) Special Conditions for Employment Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation. Must be able to maintain a reliable and predictable work schedule including ability to work occasional evenings and/or weekends. (Required) Schedule 8:00 a.m. to 5:00 p.m. Union/Policy Covered CX-Clerical & Allied Services Complete Position Description https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&jobcode=MI-DPT404500-JC004722-PD232862