Business Administrator

AppleOne is proud to present:
Location: Chicago, IL 60637
Assignment: ASAP – 3 months (could extend)
Hours: Monday – Friday: 8am – 5pm
Special Instructions: Must pass criminal background check

Summary:
Manages the day-to-day operation of a complement of sections in the Department of Pediatrics. The incumbent performs a range of professional activities in support of research, clinical, and educational missions and related programs and projects. Collaborates closely with the Section Administrator to meet the needs of assigned sections. This role has five (5) main areas of responsibility: operations, finance, academic affairs, personnel management, and oversight of residency and fellowship training programs. Additionally, the incumbent facilitates research initiatives of the faculty and staff.

Responsibilities:

• Performs ongoing assessments of office organization and function, identifies operational deficiencies, and recommends and implements solutions.
• Assists PIs with coordination of all functions necessary to support a research group.
• Partners with physicians, nurses and other staff members to provide broad administrative support, including oversight of academic appointments, medical staff privileges, recruitment, onboarding, off-boarding, and promotion.
• Assists with coordination of all functions necessary to support the residency and/or fellowship training programs, including management of interview schedules, troubleshooting and onboarding and off boarding.
• Assist Section Chief and Section Administrator with operational and administrative needs as requested.
• May manage special projects or functions related to the business of the organizational unit.
• Serves as a liaison with Research Administration and supports management and reconciliation of research accounts, including pre-award and post-award.
• In partnership with Departmental Human Resources (HR), manages various HR needs, including hiring, termination, time and attendance, payroll, as well as employee and labor relations.
• Research, compiles, and analyzes data to create reports, proposals, and business plans.
• Examine and apply information thoughtfully to help solve problems and improve and optimize processes.
• Assists in space planning and adjustments.
• Manages day-to-day facility issues and monitors overall environment.
• Professionally supports the clinical department management. Implements plans for clinical educational programs and initiatives.
• Monitors finances for the clinical section.
• Provides management with regular updates and ensures that spending limits are adhered to and are within budget.
• Assists faculty in the pursuit of grants and awards.
• Conducts special studies and projects, including the development and enhancement of funding opportunities by working closely with the faculty in the section.
• Acts as a liaison between the section and other University departments.
• Performs other related work as needed.

Experience:

• 3+ years of experience in a healthcare setting.
• 3+ years of progressively responsible administrative experience.
• Supervisory experience.
• Experience with handling a large volume of work often restricted by deadlines.
• Previous experience working within a university, clinical setting, or academic medical center environment.
• Previous experience managing complex research and grant portfolios.
• Previous experience in data analytics.

EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:

https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Entry Level