Description
AppleOne is proud to present:
Our rapidly-growing construction industry client in Pasadena is seeking a dynamic Office Manager to join their team. This role is pivotal in ensuring smooth daily operations, supporting company partners, and driving efficiency across administrative and project functions. If you thrive in a fast-paced environment and have a knack for leadership, organization, and problem-solving, this is the opportunity for you.
??? Key Responsibilities
Maintain filing system to keep company records organized and accessible
Oversee daily office operations ensuring efficiency and productivity
Prepare contract reviews, certificates of insurance, and customer credit evaluation requests
Respond to customer inquiries with professionalism and accuracy
Manage accounts payable, receivable, and collections to support financial health
Plan meetings including conference room setup and conference call coordination
Assist with payroll and workers compensation processes
Coordinate project submittals and handle special projects as needed
Answer and direct phone calls, manage mail, and oversee office supplies/vendors
Recruit, supervise, and evaluate administrative staff including performance reviews and discipline
?? Qualifications
Proven experience as an office manager in the construction industry
High school diploma required; Associate’s or Bachelor’s degree preferred
Proficiency in Microsoft Excel and QuickBooks
Excellent written and verbal communication skills
Strong leadership abilities with attention to detail
Dispatching experience strongly preferred
Certified Payroll Specialist designation is a plus
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#1012
Manager (Manager/Supervisor of Staff)