Description
MILITARY VETERANS
AppleOne is proud to present:
This Executive Assistant Position Features:
- Health/Dental/Vision
- Life/Disability
- 401K matching • Great Pay to $55K
JOB SUMMARY:
Reporting directly to the CEO & COO, under the supervision of the CEO & COO, the Executive Assistant (EA) provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven, and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. It also requires tact, judgment, and highly developed sense of responsibility. The EA handles details of an extremely confidential nature; has demonstrated knowledge of corporate operations, policy, and personnel. Will exercise considerable discretion and finesse in dealing with personal contacts.
ESSENTIAL FUNCTIONS INCLUDE, but are not limited to following:
- Plans, coordinates, and ensures the CEO’s & COO’s schedule is followed and respected. Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO’s & COO’s time and office.
- Organize monthly, quarterly, and annual Board meetings; prepare WCA Board mailings
- Prepares WCA Board and Committee Meeting Minutes
- Maintain and keep confidential all proprietary information related to the Office of the President, Board of Directors and Trustees, and management team
- Assist in all matters pertaining to management and government relations.
- Arrange meetings, travel, executive tours, and special activities for the President.
- Maintain all executive office reports, master calendar, files, and scheduled projects.
- Communicates directly, and on behalf of the COO and CEO, with Board members, donors, leadership team, organization staff, and others.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
- Provides a bridge for smooth communication between the CEO’s & COO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior leadership and management staff.
- Plans, directs, manages, and assists with special projects as assigned.
- And other duties as required.’
REQUIREMENTS
- Bachelors degree or higher (preferred, will consider Associates degree)
- Assisting C-Level Execs: 5 years (Preferred)
- Administrative experience: 5 years (Required)
We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
EEO/AA Employer/Vet/Disabled.
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#1050
Experienced (Non-Manager)