Must be available to work extended hours and weekends.
Position Summary
Under the strategic direction of the Office of the Chancellor, this position serves as a key advisor and trusted executive aide to the Chancellor. As the primary point of contact for high-level internal and external scheduling and information requests, the Executive Assistant plays a pivotal role in ensuring the Chancellor’s time and priorities are aligned with institutional goals. This position requires navigating a uniquely complex landscape of internal governance, external partnerships, systemwide coordination, and high-stakes public engagement.
Salary & Compensation
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications
Demonstrated analytical and comprehension skills in reviewing the full range of communications to an executive office. (Required)
Exceptional written and verbal communication skills for drafting, editing, and relaying high-level correspondence and briefing materials. (Required)
Strong knowledge of Microsoft Word, Excel and PowerPoint for generating written material in appropriate format. (Required)
Proven ability to build and sustain relationships with senior leaders, external partners, and campus constituents. (Required)
Ability to research administrative and higher education topics. Skill in writing concise and accurate summaries of research material. (Required)
Skilled in managing multiple high-impact initiatives, tracking progress, and ensuring timely execution of deliverables. (Required)
Expertise in managing complex executive calendars with discretion, prioritization, and awareness of institutional priorities. (Required)
Demonstrated ability to manage the full range of administrative logistics. (Required)
High level of ability to work collaboratively in an environment of priority projects. (Required)
High level of professionalism, integrity, and sound judgment in handling sensitive information and executive decision-making. (Required)
Must be available to work extended hours and weekends. (Required)
Bilingual (English/Spanish) (Preferred)
Special Conditions for Employment
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
