Description
Special Instructions to Applicants This position is full-time 40-hour per week position limited to 18 months. Position Summary The UCLA Institute for Society and Genetics is a Center for Interdisciplinary Instruction (CII) within the Division of Life Sciences, with twelve FTE and 6 non-FTE faculty (joint), temporary instructors, postdoctoral fellows, researchers, and lab staff. The Institute has six career administrative staff, two undergraduate majors (Human Biology and Society BA and BS) and an undergraduate minor in Society and Genetics. Under the general direction of the Institute’s CAO, incumbent performs fund manager functions for a portfolio of extramural and unrestricted funds equivalent to approximately $4-$6M in the Institute for Society and Genetics. The incumbent will work with faculty principal investigators (PIs) and proactively manage and maintain fiscal control over a diverse pool of funds from state, federal, and private grants while ensuring compliance with University, State, and Federal audit policies. Key responsibilities are to review extramural award synopsis to interpret terms and conditions of agreements to generate award proposals; establish new accounts and recharge IDs and develop and coordinate budget plans with PIs; process and interpret contract and grant awards in compliance with University policy and agency guidelines; review and manage purchasing and financial transactions; resolve problems or discrepancies; reconcile ledgers on a monthly basis; maintain accounting files for audit acceptance; on a monthly basis prepare accurate and detailed financial reports with projections for each PI and schedule state-of-funds meetings with each; prepare any reports for internal or external use; and work with EFM to process close outs on a timely basis. Incumbent will act as pre-award analyst and as such, prepare all necessary documentation for research proposals to be submitted to federal, state, and industry agencies. Other duties include liaise with campus and funding agencies to provide information, budgets, and answer questions regarding proposals; act as department resource and liaison with OCGA to interpret policy, procedures, agency guidelines; and disseminate information and changes to department staff, faculty, and PIs. Work closely with the CAO on fiscal closing and C-BIG activities in the areas of expense review and reconciliation, TOF and NPEAR transactions and budget projections. Ensure all FC activities of the Admin Coordinator meet applicable deadlines, and all expenses clear on applicable funds. Incumbent is responsible for audit reviews on all funds under their purview, and in collaboration with CAO systemize Standard Operating Procedures (SOPs) associated with fund management and accounting practices within ISG. Please note this is a full-time position with an 18-month appoitment duration. Salary & Compensation *UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications Demonstrated high-level skill in accounting, budgetary analysis and control which includes reconciliation of accounts and monitoring expenditures based on existing revenue and cost data (Required) Leadership skill as demonstrated by exercise of mature judgment in independent decision making without close supervision (Required) Ability to manage simultaneously a wide range of active projects and responsibilities, to perform a variety of duties, and to change from one task to another as necessary without a loss in productivity (Required) Demonstrated ability to set and meet multiple and varied deadlines pertinent to University and funding agency policy and meet established goals set by department. (Required) Superior ability to prioritize work assignments and give keen attention to detail, when faced with pressing and/or conflicting deadlines (Required) Organizational skills to maintain up-to-date paper documentation and electronic documentation (Required) Excellent math and analytical skills to access and review financial information, anticipate problems, develop alternative solutions, make recommendations and implement changes (Required) Ability to understand, interpret, process, and review on line entries for the campus systems for accounting, payroll, personnel, and other, as required (Required) Ability to access and use effectively the various web-based systems of UCLA Purchasing and Accounts Payable and Finances areas. (Required) Ability to design, execute, and maintain spreadsheets and produce reports for expense tracking, projections, and variance analysis. (Required) Working knowledge of University accounting and other administrative policies and procedures (Preferred) Demonstrated ability to work independently, use initiative and follow-through on assignments to timely completion (Required) Education, Licenses, Certifications & Personal Affiliations Bachelor’s Degree in related area and / or equivalent experience / training (Required) Special Conditions for Employment Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation. Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment. Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired. 0% No Travel required Schedule 8:00 a.m. to 5:00 p.m. Union/Policy Covered CX-Clerical & Allied Services Complete Position Description https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Research%20Administrator%202%20CX%20(40872686)