Description
AppleOne is proud to present:
Position Summary
The Warehouse Accounts Payable Bill Inputter & Reconciler plays a critical role in supporting the financial accuracy of warehouse operations. This position is responsible for processing vendor invoices, performing three-way matching (invoice, PO, BOL), reconciling discrepancies, and ensuring all warehouse-related expenses are captured accurately and on time. This role keeps the financial pipeline running smoothly, enabling streamlined warehouse performance and reliable reporting.
Key Responsibilities
Invoice Processing & Data Entry
Receive, review, and enter vendor invoices for warehouse goods, freight, materials, and services into the ERP or accounting system.
Match invoices to purchase orders, bills of lading, and receiving reports to ensure accuracy in pricing, quantities, and terms.
Assign proper GL codes, cost centers, and departmental allocations.
Maintain organized and audit-ready digital or physical records of all invoices and supporting documentation.
Matching, Research & Reconciliation
Perform three-way matching for all warehouse-related transactions.
Research discrepancies and resolve overcharges, missing documents, and quantity mismatches by partnering with vendors, purchasing, and warehouse teams.
Reconcile vendor statements monthly to verify outstanding invoices, credits, and payments.
Support A/P aging reviews and contribute to discrepancy resolution.
Journal Entries & Accounting Support
Prepare and post basic journal entries related to warehouse expenses, accruals, freight charges, and inventory variances.
Ensure transactions follow accounting policies, internal controls, and GAAP.
Assist with month-end and year-end close, ensuring expenses are captured in the correct period.
Support accruals for goods received but not invoiced.
Cross-Functional Collaboration
Partner with warehouse staff to validate receiving and shipping documentation.
Communicate with vendors to address invoice inquiries, credits, or missing documentation.
Provide audit support by supplying required A/P and journal entry records.
Reporting & Recordkeeping
Prepare invoice tracking logs, discrepancy analyses, and reconciliation summaries.
Maintain up-to-date vendor files and ensure adherence to record retention policies.
Support management with ad hoc reports related to warehouse spend and A/P trends.
Qualifications
Required
2–5 years of Accounts Payable experience, preferably in a warehouse, logistics, manufacturing, or distribution environment.
Strong knowledge of A/P workflows, three-way matching, and basic accounting principles (debits/credits).
Experience preparing and posting journal entries.
Proficiency in Microsoft Excel and ERP systems such as Microsoft Dynamics AX/D365, SAP, Oracle, NetSuite, or similar.
High accuracy, strong organizational skills, and an analytical mindset.
Effective communication skills and the ability to collaborate cross-functionally.
Preferred
Experience with freight billing, inventory-related invoices, or WMS systems.
Exposure to month-end close processes or cost accounting.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#1009
Experienced (Non-Manager)