Description
AppleOne is proud to present:
We are a growing construction firm focused on delivering quality, on-time projects. We pride ourselves on efficiency, integrity, and strong teamwork — and need an experienced Office Manager to support both our administrative and financial operations.
Role Overview:
We’re seeking a highly organized Office Manager with at least 5 years of experience in construction and strong QuickBooks skills. You will serve as the cornerstone of our administrative operations, handling bookkeeping, project support, and general office management to ensure smooth day-to-day functioning.
Key Responsibilities:
Handle full-cycle bookkeeping using QuickBooks (accounts payable, receivable, and general ledger)
Prepare invoices, reconcile accounts, and support month-end close
Coordinate office operations: ordering supplies, vendor management, and maintaining office systems
Manage project documentation and contracts, including permits, change orders, and compliance files
Work with field teams to track job costs, prepare job-cost reports, and monitor project budgets
Support HR functions (onboarding, payroll coordination, time tracking)
Advanced Employment Services
Generate financial and operational reports for leadership
Qualifications:
Minimum 5 years’ experience in an office management role within construction or related industry
Proficient in QuickBooks Online or Desktop, with demonstrated accounting/bookkeeping experience
Strong understanding of job costing, A/R, A/P, and project budgeting
Excellent organizational, communication, and multitasking skills
Proficient in Microsoft Office (Excel, Word, Outlook)
Ability to work independently, problem-solve, and take initiative
Familiarity with construction industry terminology, documentation, and compliance preferred
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#1012
Manager (Manager/Supervisor of Staff)