Description
AppleOne is proud to present:
Our rapidly growing construction industry client is seeking an experienced Office Manager to join their team in Pasadena, CA. The ideal candidate will have a strong background in office administration within the construction, landscaping, or public works sectors. This role requires exceptional organizational skills, leadership ability, and proficiency in managing day-to-day office operations while supporting company partners and project teams.
Responsibilities:
Oversee daily office operations and administrative staff
Maintain and organize company filing systems
Prepare contract reviews, certificates of insurance, and customer credit evaluations
Respond to customer inquiries and provide excellent service
Manage accounts payable, accounts receivable, and collections
Assist with payroll processing and workers’ compensation compliance
Coordinate project submittals and handle special projects
Schedule and organize meetings, including conference room setup and calls
Answer and direct incoming phone calls
Manage incoming/outgoing mail and office supplies
Recruit, train, and supervise administrative personnel, including performance reviews and disciplinary actions
Qualifications:
Proven experience as an Office Manager in the construction industry
High school diploma required; Associate’s or Bachelor’s degree preferred
Proficiency in Microsoft Excel and QuickBooks
Strong written and verbal communication skills
Excellent leadership and organizational abilities
Attention to detail and ability to manage multiple priorities
Dispatching experience strongly preferred
Certified Payroll Specialist is a plus
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#1012
Manager (Manager/Supervisor of Staff)