Description
AppleOne is proud to present:
Dynamic Tax Services firm is looking to hire MULTIPLE Office Coordinator’s/Office Manager’s to assist in a very busy work environment.
**Previous experience working for a Tax Services, Financial, Accounting, Business and Management Consulting, Legal Services, Tax Law services or similar professional services industry is preferred.***
- Monday – Friday
- 9am -5pm
Key Responsibilities:
- Ensuring the smooth day-to-day operations, serves as the primary point of contact for administrative support, client communications, and office support.
- Coordinate daily office operations, including scheduling, mail handling, and supply management.
- Serve as the first point of contact for clients and vendors via phone, email, or in person.
- Manage appointment scheduling, conference rooms, and internal meetings.
- Assist in onboarding new employees and maintaining employee records.
- Maintain office systems, filing, and documentation in compliance with firm policies and regulatory requirements.
- Support accounting staff with administrative tasks, including document preparation, data entry, and report generation.
- Monitor and order office supplies, equipment, and other resources as needed.
- Coordinate internal communications and ensure smooth workflow between departments.
- Assist with billing, invoicing, and basic bookkeeping as directed by accounting staff.
- Ensure a professional, organized, and welcoming office environment.
Qualifications:
- Proven experience in office coordination, administration, or similar role, preferably in an accounting or professional services environment.
- Strong organizational, multitasking, and problem-solving skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with accounting software is a plus.
- Excellent verbal and written communication skills.
- Strong attention to detail and ability to maintain confidentiality.
Education:
- High school diploma required.
- Associate’s or Bachelor’s degree in Business Administration, Accounting, or related field preferred.
.For immediate consideration apply for role and call the AppleOne Downtown Los Angeles office and ask for Azuri Ross.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#1002
Experienced (Non-Manager)