Program Coordinator – College of Nursing and Health Sciences

APU is seeking employees who desire to engage in our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU commit to establishing a university atmosphere that is pleasing to God and edifying to one another.

APU is seeking a part-time Program Coordinator for the College of Nursing and Health Sciences to work alongside a team of program staff to serve the School of Health Sciences – Child Life Program. The staff team manages the day-to-day program operations while helping the students and faculty across the school. The ideal candidate can perform under general supervision, be highly organized, and maintain outstanding customer service.

The Program Coordinator for Child Life will manage department activities, as well as special projects, for the undergraduate and graduate programs in Child Life under the direction of the Department Chair. The program coordinator will work closely with the Department Chair to manage student matriculation and administrative responsibilities of the undergraduate Programs. The coordinator is also responsible for overseeing the planning and managing of special events and activities for the Child Life Program.

We are looking for an efficient individual who thrives within a team. The valuable ability to prioritize and multi-task while maintaining complex project schedules and managing organizational support is essential in this role. The ideal candidate is resourceful, organized, solution-driven, and sensitive to handling student records following the Family Educational Rights and Privacy Act (FERPA). In addition, working with students and faculty across the West Coast requires a keen ability to navigate various technology applications, systems, and third-party solutions.

Required Education

• Bachelor’s degree required; Master’s degree preferred.

Required Experience

• Three to five years of administrative experience.
• Four years of experience in a client-based, service-oriented environment.
• Demonstrated ability to manage multiple complex priorities and systems.
• Worked well with team members across multiple campuses.
• Higher education experience preferred.

Primary Duties/Essential Functions

The following primary functions include responsibilities in areas of customer service, administration, and general operations.

• Oversees and plans department recruitment, organization, and advising activities and direct advising of students needing guidance.
• Coordinate and submit course schedules to the Registrar in a timely manner.
• Coordinate with the Registrar any schedule changes in the Program.
• Interface with other departments in the university.
• Coordinate meetings and provide administrative support to the chair, program directors, and faculty of the department.
• Coordinates and facilitates special events for the department.
• Coordinates IDEA requisitions each semester.
• Manages correspondence with students.
• Manages social media, department website, and other communication with the community.
• Oversees program schedule, calendar, and reservations.
• Oversees the management of assisting faculty in various tasks.
• Oversees undergraduate program orientations, new cohort launches, student matriculation documentation, and graduation and alumni events.
• Manages the hiring logistics for all new adjuncts. Manage correspondence with both adjuncts and faculty.
• Manages the faculty contracts by semester and interfaces with Human Resources and Payroll to ensure they are completed promptly.
• Records minutes in faculty meetings.
• Oversees the service and maintenance of all program resources, and assists in purchasing resources as needed.
• Oversees the essential day-to-day office functions: monitoring paperwork, answering email and the telephone, distributing office mail, maintaining office files, ordering office supplies, processing mailings, and duplication.
• Regular, punctual attendance as required by the supervisor based on department needs.
• Performs other duties as assigned by the supervisor.

General Operations

• Some program and school activities/assignments may include evening and weekend hours.
• Manage sensitive and confidential file systems in both digital and physical formats.
• Responsible for daily electronic timekeeping as it applies to the scope of this position.
• Regular, punctual attendance as required by the supervisor based on department needs.
• Performs other duties as assigned by the supervisor.

Skills

• Demonstrates the ability to prioritize work and meet deadlines while working in a service-oriented environment with frequently changing priorities.
• Solve problems with logic and reason to identify the strengths and weaknesses of alternative approaches to problem-solving.
• Deal with challenges in a professional manner.
• Able to navigate within a high-change environment.
• Strong written and verbal communication skills.
• Ability to manage details and follow through.
• Collaborate and communicate as a productive team member and team builder.

Mental Demands

• Integrate Christian values in all aspects.
• Use critical thinking and exercise independent judgment.
• Maintain confidentiality and manage confidential information.
• Collaborate with other faculty and staff and maintain collegial relations.
• Communicate effectively in written and oral form.

Physical Demands

• Work requires repetitive motion and sitting at a computer keyboard.
• Continuous sitting for four-six hours daily.
• Hearing and speaking on the telephone.
• Meetings will require walking and/or driving to various locations.
• Able to pull, push, bend, grasp, reach, and lift up to 20 lbs.
• Able to use stairs or ramps as needed in executing job duties at university facilities.

Visual Demands

• Reading, writing notes, and computer monitor.

Environment

• Pleasant office setting, a comfortable temperature.

Technologies

• Above-average software skills in Google Apps (Docs, Sheets, Drive, Gmail, Calendar, Hangouts, etc.) and Microsoft Office proficiency in word processing and spreadsheets.
• The school uses PeopleSoft, 25Live, Zoom, Adobe Acrobat, HelloSign, Canva, Formstack, Zendesk, Teaching Assignments Management System (TAMS), etc.

Compensation

• Grade 7: $19.49 to $22.41 is the hourly compensation for this role and reflects what Azusa Pacific University reasonably expects to pay for this position. Actual compensation may vary based on the qualifications, experience, and internal equity. In addition to compensation, APU offers a competitive benefits package.

Azusa Pacific University is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation. Please click the links to learn more about ‘what we believe’, our ‘mission statement’, and our ‘statement of faith’.

You can learn more about APU by watching the stories of faculty, staff, and alumni as they carry out our mission here: http://www.apu.edu/stories/

Azusa Pacific University will conduct a background check on all final candidates.

Review of applications will begin immediately, and the position will remain open until filled unless otherwise stated. Azusa Pacific University does not discriminate on the basis of race, color, national origin, sex, age, disability, or status as a veteran in any of its policies, practices, or procedures. Women and minorities are encouraged to apply.
Azusa Pacific University is acting as an Employment Agency in relation to this vacancy.