Program Manager

SpecPro Sustainment & Environmental is in search of a Program Manager. This role will lead and oversee the full scope of facilities operations, building maintenance, repairs, and minor alterations and construction services at the DHA HQ and Gateway campuses, the Department of Defense (DOD) located in Falls Church, VA. This role is critical in ensuring the effective execution of the Performance Work Statement (PWS) for Facilities Management and Maintenance Services. The Program Manager will play a key role in maintaining and elevating the operational standards of these vital DOD facilities, which support thousands of personnel, including the department’s leadership.

Responsibilities:

• Prepares Monthly progress reports and deliverables to the customer
• Assist with managing technical and analytical work pertaining to the planning, development, acquisition, testing, integration, installation, accountability, utilization, and/or modification of classified and unclassified facilities, services, and procedures.
• Provide support in tracking all “network-only” leased and government-owned facilities in the DHA Portfolio inside and outside the NCR. Maintain master tracking log of DHA Facilities located in the Continental United States (CONUS). Use of CAFM systems, spreadsheets/Dashboards and/or IWMS to assist in Lease Management data capturing and maintenance.
• Maintain the DHHQ Operations Concept of Operations (CONOPS) which established a preventive maintenance program of scheduled inspection and repair of electrical, mechanical equipment, and other systems, equipment and facilities to assure proper operation and to correct malfunctions before major breakdowns develop. Maintain building maintenance inspections on a periodic and recurring basis. Assure that working conditions are safe and conducive to efficient operations.
• For all DHA facilities under the purview of this program, monitor workload, service orders, and scheduling issues with the reporting managers to assure compliance with client objectives.
• Support the maintenance and operation of the building utility distribution system involving chilled and domestic water, electricity, and gas. Work with the landlord’s Chief Engineer in planning, organizing, and directing the operation and maintenance of tenant above standard equipment.
• Work with relevant stakeholders such as GSA, WHS, and Garrison Facilities staff in the CONUS, along with the varying Contractors who provide preventative maintenance of all tenants above standard equipment. For the DHHQ this specifically pertains to, but not limited to, the HVAC system, Pre-Action system, Power Requirements (UPS, Switchgear, Generator, etc.). Ensure DHA priorities are being met and the Agency’s interests are protected.
• Work closely with DHA senior leadership to ensure input into the operations planning process and that any new development, new construction and renovations are sustainable and can be supported by the operational units.
• Provide support in preparing all necessary documentation for above standard work requests, to include, but not limited to, construction, renovation and/or repair projects. Draft scopes of work (SOW), assist with development of independent government estimates (IGEs), scheduling, quality assurance/quality control (QA/QC), stakeholder relations and coordination with outside Government Agencies and POCs.
• Assist with reviews and provide advice on space requests, project plans, DID and CD drawings/layouts and construction requirements and specifications. Ensure reviewed project documents are complete, free of errors, and feasible. When necessary, engage with document originators to coordinate issue resolution.
• Provide support in preparation of requests for new furniture and or furniture reconfigurations at any DHA location in the NCR and outside the NCR. Assist in preparation for new allocations of space based on the NDAA. This will include space, infrastructure and furniture modifications throughout the DHA portfolio.
• Provide support using available management tools and technologies, such as off-the-shelf Computer Aided Facilities Management (CAFM) systems, IWMS software to perform lease management support and/or computerized assets and maintenance services; and Building Management Systems (BMS), including asset planning, renewal, and facility automation.
• Provide warranty management support for all equipment that the contractor is monitoring within the scope of this contract and maintain a Warranty Matrix. (Deliverable 9)
• Provide move management, technical support and coordination between Telecom, IT and Movers for the DHA, as necessary.
• Generate and reconcile reports for facilities infrastructure, to include, but not limited to rent bill reconciliation, BMS reporting, etc. Develop Spend Plan for Lease Management, to include drafting Requirement Request Forms (RRFs) and submitting them to the COR, according to the FY Spend Plan. (Deliverable 10).
• Conduct periodic walkthroughs and site visits of DHA facilities to ensure efficient and proper operation of facility and infrastructure.
• Provide move management coordination support utilizing the DHA Administrative Facilities Office Move and Closeout Standard Operating Procedures (SOP)
• Establish processes to manage and maintain construction drawings, as-builts plans, files and charts, SOW’s, IGEs, daily construction reports, and email correspondence for effective construction project tracking, review and closeout.
• Support construction and renovation activities by providing assistance regarding third-party stakeholders. Observe all construction/renovation for compliance with “approved construction documents” in accordance with schedule of deliverables for all work performed under the construction/renovation efforts.
• Provide assistance with the development, maintenance and resolution of punch list items.
• Coordinate with all relevant parties as required to ensure furniture, furnishings, equipment, signage, artwork, etc. are coordinated timely in accordance with the approved project schedule.
• Develops and implements inspection policies and procedures, and a schedule of routine inspections.
• Develop/implement HS procedures for all areas of the site, including SOPs and JHAs.
• Update the site safety plan as needed.
• Monitors compliance with safety and environmental regulations.
• Performs other related duties as assigned.

Requirements:

• Working knowledge of AutoCAD and databases required for viewing, interpreting, and maintaining infrastructure and facilities related Design Intent Drawings (DIDs), Construction Drawings (CDs), As-Built Drawings and the DHA Program Of Requirements (POR).
• Knowledge of CAFM systems and IWMS software for facilities related activities and property portfolio management.
• Ability to understand facilities and space/workplace data and how to leverage database information for client benefit. Excellent analytical and problem-solving skills.
• Excellent analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Proficient in technology and equipment used in environmental inspections.
• Proficient in Microsoft Office 365 or similar software.
• Bilingual (English and Spanish) is a plus.

Qualifications:

• Bachelor’s degree Civil Engineering, Mechanical Engineering, Construction Management or related field required.
• 10 years of related experience preferred.
• OSHA and HAZWOPER experienced, up to date certifications preferred.
• PE a plus, not required

Physical Requirements:

• Physically able to conduct inspections and carry equipment used for inspections.
• Prolonged periods of sitting at a desk and working on a computer.
• Ability to operate a company truck/rental vehicle while onsite.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision.

Diversity:

• Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.

Ethics:

• Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Work Environment:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.
• During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.

SpecPro Sustainment and Environmental, LLC is an environmental, energy, and facility services firm headquartered in San Antonio, TX. We are a subsidiary of Bristol Bay Native Corporation (BBNC). If you are interested in joining our team, please submit your resume, qualifications, and salary requirements.
All offers are contingent upon a thorough background check conducted on all final candidates, as deemed necessary and per State and Federal laws. SpecPro offers a full competitive benefits package and is an Equal Opportunity Employer.
Non-Disclosure Agreement (NDA): All contractor personnel who will obtain access to proprietary, classified, or confidential information or any information release of which is protected or governed by law or regulation associated with DHA acquisitions shall be required to complete and sign a DHA contractor NDA (DHA Form 49) prior to beginning work on the subject contract. The contractor shall execute an NDA on behalf of the company and shall ensure that all staff assigned to, including all subcontractors and consultants, or other personnel performing on contract execute an NDA protecting the procurement sensitive information of the Government and the proprietary information of other contractors. The NDA shall be executed not later than first day of employment and to be renewed upon exercising a contract option period. Assignment of staff who has not executed this statement or failure to adhere to this statement shall constitute default on the part of the contractor. The contractor shall maintain originally signed NDAs of individual employees and provide copy to the COR.