Records Technician III

OVERVIEW

Under general supervision, is responsible for digitizing, maintaining and retrieving company records as required. Verifying and documenting records stored by following established cataloging system.

RESPONSIBILITIES

• Maintain files
• Retrieve files from Records Center for client use as requested; Deliver files to clients within established time frames; Ensure returned files are properly logged and placed back in their proper location
• Prepare files to be sent for storage. When needed, arranges for files to be retrieved from storage
• Maintain cataloging process, procedures as well as rules and regulations
• Evaluate current cataloging system for completeness, efficiency and usefulness by taking inventories and reviewing retrieval needs
• Shift files to accommodate needed space as needed
• Create files through data entry into file tracking software, apply labels to folders, inter-filing (by alphabetical order and sort by number)

May possibly perform any of the following functions at the direction of the Site Records Manager:

• May be requested to perform document scanning
• Due to changing technology and new laws in regard to record-keeping, will be required to learn new features and functionalities of the file tracking software and keep abreast of new regulations

QUALIFICATIONS

• HS Diploma or equivalent
• Over 5 yrs. Exp. working with records
• 3+ years’ experience in a professional office environment
• Knowledge of records software systems, scanners, filing, storage & disposal procedures; Expert proficiency in computer skills esp. when using records tracking system or quick retrieval, filing & storage of files; Train less experienced records clerk on the tracking system in us
• Excellent customer service, professional attitude and appearance are a must
• Ability to work overtime & meet deadlines

PHYSICAL DEMANDS

• Physical activity required including bending, reaching, lifting and prolonged periods standing
• May lift and/or move up to 50 lbs

What We Offer:

• Competitive pay & benefits!
• Comprehensive training and development programs that prepare employees to advance from within
• A company focused on creating a positive work and client environment
• Employee discounts on entertainment, products, and services nationwide!

Come Join Our Team!

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Paid time off
• Vision insurance

Application Question(s):

• Approximately, how many minutes would it take you to travel from your place of residence to the job location?
• Are you flexible to work any 8-hour shift? If not, what hours are you able to work?

Education:

• High school or equivalent (Required)

Experience:

• Law office: 1 year (Preferred)
• Records management: 1 year (Preferred)

Ability to Commute:

• Los Angeles, CA 90071 (Required)

Work Location: In person