Description
Department Summary Research in the Department of Integrative Biology and Physiology (IBP) is dedicated to explaining the function of complex biological systems, in cells, organs, and individuals. The recent rapid advances in molecular and cell biology and genetics, including the sequencing of numerous genomes, has provided an unprecedented opportunity to use this new information to understand how the genes interact to produce emergent phenotypes in complex systems. Position Summary Under the direction of the Department of Integrative Biology problem resolution and financial reporting of over $17,000,000 (total annual expenditures) in intramural and extramural funds. Key responsibilities are: Establish new accounts and develop and coordinate budget plans with PIs; Process and interpret contract and grant awards in compliance with University policy and agency guidelines; Review and manage purchasing, reimbursement an travel transactions; Resolve problems/discrepancies; Submit funding entry and direct retro transactions in UCPATH; Reconcile ledgers on a monthly basis; Maintain accounting files for audit acceptance; Prepare monthly detailed financial reports with projections for each PI; Prepare any reports for internal or external use and; Work with EFM to process closeouts on a timely basis. The incumbent will also work with the Financial Services Supervisor to reconcile department funds on a monthly basis. Additionally, the incumbent will be responsible for training all new fund managers, those currently in the department or will be hired in the future. Ability to practically apply principles and concepts of GAAP, OMB Circulars A-21, A-110, and other federal requirements and policies for grants, contracts, fellowships, training grants, institutional and private industry subcontracts is required. A working knowledge of UCLA’s accounting principles and procedures, purchasing, travel, sales and service, recharge and equipment management policies and procedures are preferred. Salary & Compensation *UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications Advanced working knowledge of contract and grant administration to direct and manage the proposal process, prepare appropriate documents associated with a proposal, and coordinate submission with cognizant University offices. (Required) Knowledge of policies and procedures in a large institution of higher education, such as accounting, purchasing, facilities, consultants, and sub-awards to coordinate with associated central offices. (Required) Strong organizational skills to set priorities and ability to work independently, performing a variety of tasks in a timely manner under conditions of fluctuating workloads, competing requirements, and changing deadlines and assignments (Required) Demonstrated ability to efficiently operate PC computers with advanced working knowledge of MS Excel for financial management, analysis and reporting; general knowledge of MS Word to prepare forms, correspondence, proceduremanuals, and reports with speed (Preferred) Demonstrated ability with university on-line financial systems/ledgers including, but not limited to Transfer of Funds (TOF), Direct Deposit of Funds, OFSR,Travel Express, Post Audit Notification, Non Payroll Expenditure Adjustment(NPEAR) and Payroll (Preferred) Familiarity with UCLA Policies and Procedures, for Gift Policy Administration, Purchasing, Payroll, Travel and Entertainment, Recharge, Sales and Service, and Equipment Management. (Preferred) Excellent interpersonal skills to interact with establish and maintain cooperative working relationships with colleagues, students, staff, faculty, visitors and campus administrators. (Required) Strong analytical skills to evaluate financial and personnel information practices and procedures, find errors, define problems, formulate logical solutions, develop alternate solutions, and make recommendations. (Required) Demonstrated skill in writing concise, logical, grammatically correct correspondence, analytical reports, evaluations, and other written materials to explain complex policies and procedures. (Required) Demonstrated advanced working knowledge of accounting principles and business practices to advise the PIs and Managers regarding acceptable pertinent financial, contract and grant, and administrative issues. (Required) Demonstrated ability to prepare budgets for extramural funds in accordance with university and funding agency guidelines and policies (Required) Demonstrated ability to manage multiple project budgets and use advanced financial and accounting skills to perform functions effectively (Required) Education, Licenses, Certifications & Personal Affiliations Bachelor’s Degree In related area and / or equivalent experience / training (Required) Special Conditions for Employment Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation. Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment. Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired. CANRA: The position is designated as a mandatory reporter under CANRA . The employee must sign the “Statement Acknowledging Requirement to Report Child Abuse”. Clery Act: The position is a designated CSA (Campus Security Authority) under Clery Act requirements. Schedule 8:00 a.m. to 5:00 p.m. Union/Policy Covered 99-Policy Covered Complete Position Description https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&jobcode=TBD_2566