Under the general supervision of the Department Academic Vice Chair and the Lead Undergraduate Advisor, serve as the Undergraduate Advisor for the Department of Physics and Astronomy. Provide academic advising for 550+ majors and approximately 16,000 students taking Physics and Astronomy courses each year. Advise prospective and current students on the department’s programs, degree requirements, courses and policies, as well as broader University policies and procedures. Schedule all courses for the Physics and Astronomy Department based on knowledge of departmental requirements and policies, coordinate with other academic units to prevent scheduling conflicts and to insure time to degree, and handle requests for special scheduling needs. Update and maintain the Physics and Astronomy Undergraduate Advising web page. Serve as the department evaluation coordinator. Manage budget expenses for department student organizations. Assist in making group presentations and in representing the department at L&S Orientation for incoming freshmen and transfer students, and at various other campus events. Assist in planning and coordinating the department graduation ceremony. Manage and coordinate the textbook order process. Assist the Lead Undergraduate Advisor with special projects as needed. Position Summary
The Department of Physics & Astronomy is in search of an Undergraduate Advisor. This is a full-time position eligible for full benefits with the potential to be hybrid. The incumbent will collaborate with students, faculty and staff. Please visit our website to learn more.
Salary & Compensation
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications
Demonstrated work experience in counseling in an institution of higher education (Preferred) And
Experience in using platforms such as Counselor Desktop, OASIS, SAWeb, and DARS (Preferred)
1. Demonstrated skill in writing logical, concise and grammatically correct communications, including correspondence, reports, and booklets. (Required)
2. Communication skills sufficient to accurately convey information to public, students, faculty, staff and other university offices regarding UCLA’s programs in Physics and Astronomy. (Required)
3. Ability to communicate effectively and interact diplomatically with a variety of ethnic and economic backgrounds. (Required)
4. Knowledge of and ability to interpret and explain University and Department policies and procedures to students, faculty, staff and the general public. (Required)
5. Demonstrated skill in employing fundamental counseling techniques with sensitivity and confidentiality to advise students on course curriculum, procedures and other concerns. (Required)
6. Demonstrated ability to work independently and accurately with detail, and ability to follow assignments through to completion with minimal supervision. (Required)
7. Ability to maintain clear and complete records and to analyze and interpret data to compile reports and make recommendations for improvement. (Required)
8. Ability to establish and maintain cooperative working relationships with colleagues, faculty, university officials, students and the public. (Required)
9. Skill in establishing goals and setting priorities which accurately reflect the relative importance of job responsibilities. (Required)
10. Knowledge and ability to work under frequent or unexpected interruptions and continue to meet deadlines. (Required)
11. Ability to operate a PC. Skill in the use of Microsoft Office Suite (i.e. Excel, Access, PowerPoint, Outlook) and Google docs. (Required)
12. Ability to recognize problems and generate alternatives or offer solutions based on knowledge of procedures and existing guidelines. (Required)
Education, Licenses, Certifications & Personal Affiliations
Bachelor’s Degree Bachelor’s degree in related area and/or equivalent experience/training (Required)
Special Conditions for Employment
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
