Description
Administrative Assistant, Clinical Placement Department To provide effective administrative support for work activities and responsibilities related to clinical placements and clinical onboarding. Work Location: Doheny Campus (Downtown Los Angeles) and Chalon Campus (West Los Angeles). Start Date: Immediately Applications Deadline: Open until filled Position Hourly Rate Range: $19.71 – $21.63 Hiring salary can be above the posted pay range if candidate’s qualifications are determined to be above the minimum requirements of the position description. Duties and Responsibilities: Possess an in-depth understanding of clinical onboarding in order to provide administrative support for work related to these activities, e.g. assisting with correspondence, gathering and proofreading clearance packets, assembling onboarding packets per affiliate guidelines, and disseminating documents to affiliates. Possess a working knowledge of the clinical placement process in order to support and serve as back-up for work related to requesting, securing, and troubleshooting clinical placements with community partners and in collaboration with nursing programs and the Director of Clinical Placement. This includes supporting programs in identifying and coordinating clinical placement needs, ability to enter/communicate clinical placement requests per affiliates’ designated processes, management of clinical placement portal and archive files, and communicating updates with the clinical placement team and programs. Support accurate tracking of the sequence of requirements related to clinical placements and clinical onboarding with adherence to established deadlines. Act as a resource for students, faculty and staff for issues related to clinical onboarding, e.g. proper completion of forms, location of required materials, uploading instructions, and training and orientation requirements. Assist with establishing and supporting maintenance of systems and processes to streamline office flow via use of the computer, e.g. working knowledge of Microsoft Word, Excel, Outlook, shared drives, PowerPoint, WebEx; activities related to maintenance of office equipment. Assist with coordinating and conducting student and faculty onboarding sessions, e.g. orientations, affiliate paperwork workshops, compliance tracking system training sessions. Maintain strict confidentiality regarding student and faculty information, e.g. health clearances and background screening. Assist in daily operations of the clinical placement office, e.g. answering or routing phone call questions or issues, maintaining e-files related to clinical placements and onboarding, assisting with ordering office supplies. Perform other job-related duties as assigned. Job Requirements: Knowledge: Strong working knowledge of an office environment: policies, procedures, and standard office equipment. Solid working knowledge of computers and various current software applications including word-processing, database, spreadsheet, presentation software programs. Abilities and Skills: Effectively organize, prioritize, and handle multiple tasks to meet established deadlines. Analytical, detail-oriented, accurate, creative, and flexible problem-solver who can work well both independently and as part of a team. Exercise sound judgment, decision making, and handle confidential and sensitive information effectively. Understanding of and sensitivity to MSMC’s mission and the needs of college students in an ethnically and culturally diverse environment. Building rapport and communicate/ interact effectively and with the highest level of professionalism with a wide variety of people. Internal and external customer service delivered with a professional image and oral/written communication. Solid database skills, e.g. extract desired database information and format into concise reports. Ability to adapt to operational and structural changes within the Department, University, and dynamic nursing education landscape. Education: Minimum AA Degree. Experience: Minimum of 1-year prior administrative experience involving organization, clerical, and project completion duties. Additional Information: To apply, visit http://msmu.interviewexchange.com/jobofferdetails.jsp?JOBID=205897 Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency je-165f09ff93ab4d9bbd78ae68b34a29cf