Description
UCLA HEALTH
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Description
We are seeking a highly organized and proactive Administrative Assistant III to provide administrative support to the NICU and Perinatal Units at Santa Monica UCLA Medical Center. As a member of the department, you will manage multiple priorities, coordinate events, and support nursing leadership teams.
Key Responsibilities* Generate reports and maintain personnel records using systems like One Staff Scheduling, HR Tracking, and Evercheck.* Coordinate travel arrangements and process reimbursements for nursing staff.* Support meetings by scheduling, preparing agendas, attending, and documenting minutes.* Assist with onboarding and transitioning of nursing staff and leadership.* Ensure competency compliance and departmental updates in collaboration with Unit Directors and Clinical Nurse Managers.* Act as ID Management Authorizer and manage facilities and IT service requests to resolution.* Plan and execute departmental events, retreats, and special projects.* Mentor administrative support staff and facilitate copy center and EMPAC-related requests.* Provide technical support and maintain proficiency in Microsoft Office Suite and other relevant systems.* Perform additional administrative duties as assigned to support departmental operations.
Salary Range: $30.36 – $43.49 hourlyQualifications
Required* Strong communication skills (verbal and written).
* Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
* Ability to work independently and prioritize tasks effectively.
* Demonstrated ability to problem-solve and manage multiple projects.
* High level of professionalism and discretion in handling sensitive information.
* Strong interpersonal skills and ability to work collaboratively across departments.
Preferred
* Experience in a healthcare or academic medical center setting.
* Familiarity with nursing operations and administrative support in clinical environments.
* Experience with EMPAC, Travel Express, and other UCLA systems.