Description
UCLA HEALTH
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Description
Reporting to the Division of Laboratory Animal Medicine
(DLAM) Executive Director, the Department Administrative Manager serves as a
senior leader responsible for leading a team to coordinate and administer core departmental business operations. The position provides operational,
financial, analytical, project management, and administrative support across a
complex research and service environment. Working in close partnership with
departmental leadership and centralized DGSOM and UCLA administrative offices,
the Manager monitors budgets and business processes, coordinates human
resources and procurement activities, supports facilities and compliance needs,
develops reports and recommendations, and advances department priorities. This
role will focus on execution, coordination, analysis, and advisory support.
Annual Salary Range: $89,900.00 – $190,300.00
Qualifications
Required:
- Bachelor’s degree in business administration,
public administration, finance, heath administration, or a related field,
and/or equivalent combination of education and experience. - Five (5) or more years of progressively
responsible experience in business operations, administration, financial
management, program coordination, or project management. - Three (3) to Five (5) years of experience
coordinating work across multiple functional areas and stakeholders without direct
supervisory authority. - Thorough knowledge of administrative operations,
including financial administration, procurement, human resources coordination,
facilities, records, and project management. - Demonstrated ability to analyze complex
operational and financial information, identify risks and alternatives, and
develop clear, practical recommendations. - Knowledge of budgeting, financial analysis,
reconciliation, forecasting, internal controls, and management reporting. - Ability to interpret and apply policies,
procedures, and regulatory requirements in a complex institutional environment. - Strong project management skills, including
planning, prioritization, risk tracking, stakeholder coordination, and timely
delivery of results. - Excellent written and verbal communication
skills, including preparation of concise reports, presentations, procedures,
and executive-level correspondence. - Ability to establish cooperative working
relationships and influence outcomes across organizational levels without
relying on direct authority. - Demonstrated discretion and sound judgment when
handling confidential, sensitive, or high-impact information. - Ability to independently organize and manage
competing priorities, changing deadlines, and assignments of diverse scope. - Advanced proficiency with Microsoft Office
applications, particularly Excel, Word, PowerPoint, Outlook, and collaborative
tracking tools. - Commitment to service, continuous improvement,
collaboration, accountability, and inclusive workplace practices.
Preferred:
- Master’s degree in business, public
administration, health administration, or a related field. - Experience working in complex research, academic,
healthcare, or highly regulated environment. - Knowledge of University administrative systems,
policies, and procedures related to finance, procurement, human resources, and
research administration. - Experience supporting compliance, safety, audit,
records management, or business continuity activities in a regulated
environment.