Description
Human Resources Generalist & Office Administrator, Human Resources Department The Human Resources Generalist & Office Administrator provides a full spectrum of Human Resources (HR) support and office management responsibilities to the department. Assists with employee, benefits and wellness-related programs, processes, and systems. All wellness-related programs are aligned with the mission of the University and the strategic plan. In addition, the incumbent of this position assists with the execution and development of all administrative support systems, as well as other departmental projects. This position is under the supervision of the Recruitment and Employee Engagement Manager. Work Location: Doheny Campus (Downtown Los Angeles) and Chalon Campus (West Los Angeles). Hybrid work schedule available and to be discussed with Supervisor. Start Date : Immediately Application Deadline: Open until filled Annual Salary Rate Range: $72,000.000 Monthly Salary Rate Range: $6,000.00 Hiring salary can be above the posted pay range if candidate’s qualifications are determined to be above the minimum requirements of the position description. Duties and Responsibilities: Human Resources Department Administration Tasks: Provides administrative support to the HR department Oversees HR general office operations, equipment supplies, mail, etc. screens and prioritizes incoming calls and department e-mails Responds to inquiries or requests for information or refers to other Human Resources personnel, as appropriate Oversight for all HR Student Office Assistants. Provides appropriate preparation for department and student worker engagement opportunities including the inquiry, application, experience, reflection, debriefing, on-boarding, and assessment processes. Schedules and assigns or prioritizes workloads. Sets appropriate deadlines. Follows-up to ensure quality control Ensures compliance and adherence to established departmental processes Reviews and updates all departmental HR forms annually to ensure processes are effective and to identify any gaps or needs for further assessment Maintains the HR Department Calendar, inclusive of Wellness Events/ Employee Engagement and Programming Maintains and provides University-wide HR email communication per the University branding guidelines and maintains any department related information posted throughout the University on the department bulletin boards Tracks, organizes, and processes all department invoices through Accounts Payable. This includes check requests and disbursements tied to Employee Recruitment and Engagement needs/events, assists with monthly Benefits billing reconciliation, and any Chief Human Resources Officer’s related needs Under the general direction of the Chief Human Resources Officer, monitors and analyzes the department’s two budget accounts, reviewing monthly reports of budget status and expenditures Provides administrative support to the HRIS Manager with Staff e-filing as needed. In addition, provides weekly updates to the HRIS Manager upon changes made Wellness Event Planning and Programming: Produces documents, marketing flyers and other wellness-related forms/brochures using various programs i.e., MS Office suite (Word, Excel, and PowerPoint), Canva and any other software identified to support the HR Department and Wellness priorities Designs promotion materials and administers, event planning and coordination for wellness- related programs (i.e., Health and Wellness Fair, Farmer’s Market, Wellness Lunch and Learn programs, Flu Shots, and other Wellness/HR-related activities/programs). This inclusive of scheduling, advertising, room reservations, room setup plans, coordinating catering, equipment and supplies, onsite day-of assistance, etc. Accesses internal University systems, i.e., 25Live to schedule space, time, and parking for each event Documents and evaluates each wellness event/program Works with internal departments: Event Management, Food Services, Facilities, and HR to develop, promote and execute all Human Resources sponsored events Develops and maintains relationships with Costco and various other Produce Vendors to secure favorable pricing on the goods needed for our Farmers Market events Benefits Support: Provides on-going New Hire notifications for benefits enrollment Assists with Unemployment requests for information from key departments and uploads to process with third party site Acts as back-up for worker’s compensation claims reporting Assists and coordinates processing of Tuition Waivers for Staff and Faculty Employee New Hire and Separation Support: Staff Recruitment Process (i.e., creating job ads, posting job ads, posting job ads via an external third-party vendor, University website and elsewhere as required) Aids and support to managers, administrators, and supervisors with the hiring processes, as needed. This includes assistance with the Applicant Tracking System and log-in/use, processing background checks; and generating employment offer letters Coordination placement activities for temporary workers. Liaises with hiring managers and temporary agencies. Guides hiring managers through the administrative process to secure and manage temporary employees Coordination of onboarding of New Hires. Collects and verifies required New Hire documentation and processes Assists with creating and maintaining electronic personnel files, as needed Supports the HRIS Manager with creating profiles for new hires in performance management system, as needed Creates and provides Staff and Manager’s with required Separation documentation. Acts as liaison between Payroll and HR to ensure final pay is issued accordingly Creating and maintaining separation files Management of processing of the exit surveys, in partnership with the HR Employee Recruitment and Engagement Manager and the Chief Human Resources Officer Conducts Staff New Hire Onboarding Presentation Provides support to the HRIS Manager with Departmental and University Surveys, as needed Training and Development Support: Assists with coordination of employee training requirements to ensure completion and compliance requirements are met Other Duties and Responsibilities: Occasional hours outside of normal work hours may be required for events (early arrivals for meeting deliveries for Produce Pick-Ups) Represents the Human Resources’ Wellness Program to faculty, staff, and students, and other appropriate groups and individuals Stays informed of developments in field. Reads pertinent literature, attends meetings, and participates in professional associations as appropriate. Establishes and maintains an active network of professional contacts. Attends University-wide events while representing the HR Department, as needed Will be required to attend University and/or HR events, trainings, and meetings, etc. on and off site Performs other duties as assigned Job Requirements: Knowledge: General understanding of the overall aspects of producing an event on a University campus Basic knowledge pertaining to wellness and Human Resources with the emphasis on employee engagement Abilities and Skills: Ability to communicate with accuracy, poise, diplomacy, and confidentiality while interacting with a broad range of people, to include employees and vendors Able to sit for long periods and carry moderate loads Ability to organize and plan work and projects including handling multiple priorities Sound judgment, detail orientation, and analytical ability Must be able to take initiative, problem solve, and have a high level of professional customer service Basic Budget and Expense Account Tracking Spanish Language proficiency highly desired Previous on-boarding/recruitment experience is preferred Experience with Applicant Tracking System (ATS) platforms Ability to maintain employee confidentiality Demonstrated effective oral and written communication skills Excellent interpersonal skills required Self-starter with strong interpersonal skills who can relate to all employees ranging from entry level to leaders Education: Bachelor’s degree is required Experience: Minimum 2-3 years of Human Resources and office administration experience, preferably in a private higher education environment or preferred non-profit environment. Interest in pursuing a career in human resources is preferred Previous experience working in Human Resources office and with employees to facilitate events. Prior experience working in HRIS management system (ADP preferred) and Microsoft Office (especially Word, Excel, and PowerPoint). Basic graphic design skills preferred, not required. Additional Information: To apply, visit http://msmu.interviewexchange.com/jobofferdetails.jsp?JOBID=204539 Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency je-ae42eac7f8804c8c899cc2e44133fd38